Expensify review
Flexible expense collection and reimbursement with free access and paid team controls.
Reviewed by iTechGuides Editors · Editorial team · Updated Sep 2026
Expensify is an expense management and reimbursement platform for individuals, employees, finance teams, and businesses. It captures receipts, extracts expense data, tracks mileage and distance, creates expense reports, and supports configurable approval workflows. Employees can receive reimbursements through direct or global bank payments, while businesses can also use external payment workflows. Access is available through the web, Windows, macOS, iOS, Android, and API, making it suitable for growing businesses with distributed teams and varied work environments.
Pricing is structured around a free Submit workspace and paid team workspaces. Submit is intended for individual employees and excludes premium capabilities such as approvals, payments, Per Diem, and accounting integrations. Collect starts at $5 USD per unique member per month with monthly billing and covers expense collection and reporting. Control adds approval workflows, reimbursement controls, and accounting integrations. It costs $18 USD per member included in the subscription size per month with annual billing, or $36 USD per active member per month with monthly billing. A 30-day free trial is also available, and pricing may vary by billing currency or qualifying Expensify Card usage.
The product’s ecosystem is a major consideration for finance and operations teams. Integrations include QuickBooks Online and Desktop, NetSuite, Xero, Sage Intacct, Oracle, Gusto, Rippling, Workday, ADP, Playroll, Uber, and Lyft. Expense policy checks, duplicate receipt detection, AI-assisted categorization and submission, mileage reimbursement, and Per Diem support extend beyond basic receipt storage. Expensify is a strong fit for organizations that want flexible reimbursement across web and mobile with accounting, payroll, HR, travel, and banking connections. Teams needing approvals, payments, or accounting integrations should choose a paid workspace rather than the free Submit option.
Expensify pros and cons
- Where it wins
- Free Submit workspace for individual employees
- Receipt capture, mileage tracking, and AI-assisted categorization
- Web, desktop, mobile, API, and broad accounting integrations
- Where it doesn't
- Free Submit excludes approvals, payments, Per Diem, and accounting integrations
- Control costs $36 per active member monthly on monthly billing
- Pricing can vary by billing currency and qualifying card usage
Expensify fact sheet, pricing and score →
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