Booked Scheduler review
A flexible room and resource booking system with cloud and on-premises options.
Reviewed by iTechGuides Editors · Editorial team · Updated Nov 2026
Booked Scheduler helps organizations reserve and track shared rooms, equipment, and other resources. People can check availability through schedule, calendar, search, or map views before booking; administrators can define schedules, resource rules, quotas, permissions, and approval steps. Its mix of booking controls and deployment choices suits clubs, small teams, and larger or multi-site organizations that need to coordinate shared spaces or equipment. It is less suited to buyers seeking a general free plan or a workforce-shift scheduling product.
The choice between cloud and on-premises plans shapes both deployment and cost. According to the published pricing, Booked Cloud is $15 per month with annual billing or $20 per month with monthly billing; both options are fully managed and include unlimited usage and support. On-premises choices start with the Community license at a one-time $500, while Professional is $750 per year and Enterprise is $2,500 per year. All three run on the organization’s infrastructure and include unlimited usage; Community and Professional include one year of support, while Enterprise includes support for the license term. These are paid plans, so organizations should compare deployment needs and support duration as well as price.
Booking controls are a central strength: reservations can require approval, include buffers, and be released automatically after a no-show. Email or SMS reminders, check-in and check-out tracking, and reports with scheduled email delivery help administrators track reservations. Outlook, Google Calendar, Zoom, Stripe, and PayPal are among the integrations, and API and SSO options include SAML, LDAP, and Active Directory. The mix can fit organizations connecting bookings to calendars, payments, or identity systems. Choose Booked Scheduler when shared-resource rules and deployment flexibility matter; consider alternatives if the priority is shift planning or avoiding paid licensing.
Questions about Booked Scheduler
Does Booked Scheduler have a free plan? No free plan is listed; paid plans start at $15/mo (Booked Cloud).
How much does Booked Scheduler cost? Booked Scheduler lists 4 paid plans; the lowest is Booked Cloud at $15/mo.
What does Booked Scheduler run on? Web. It runs in the cloud and self-hosted.
What does Booked Scheduler integrate with? 8 integrations, including Outlook, Google Calendar, Zoom, Stripe and PayPal.
Who is Booked Scheduler built for? Small businesses, mid-market companies and enterprises (our editorial estimate).
Booked Scheduler pros and cons
- Where it wins
- Availability is visible in schedule, calendar, search, and map views.
- Configurable rules, quotas, approvals, buffers, and no-show auto-release.
- Cloud and on-premises options, with calendar and payment integrations.
- Where it doesn't
- There is no general free plan; cloud service starts at $15/month billed annually.
- On-premises licensing requires an upfront or annual payment.
- On-premises deployment means running the software on your own infrastructure.
Booked Scheduler fact sheet, pricing and score →
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