BlueSpice
BlueSpice: A broad, open-source knowledge base with workflows, permissions, analytics, and self-hosting. Ranked #2 of 136 in Knowledge Base Software by our editors (9.2/10); pricing: Free plan · 30-day trial; best for open-source teams needing a full-featured KB.
At a glance
- Editor score9.2 / 10
- PricingFree plan · 30-day trial
- Best forOpen-source teams needing a full-featured KB
- Free planYes
- Paid from€4.50/user/mo
- Publishing audienceBoth
- Founded2007 · Regensburg, Germany
- Facts checked20 Sep 2026
Where it wins
- Free plan includes visual editing, search, templates, and PDF export
- Pro adds workflows, approvals, permissions, forms, and metadata
- Self-hosting, multi-wiki management, exports, and AI assistance support complex needs
Where it doesn't
- Advanced collaboration features start at €4.50 per user per month
- Multi-wiki and multilingual management require the €8.50 Farm plan
- Its wide feature set may exceed the needs of simple documentation teams
Our verdict on BlueSpice
BlueSpice is open-source enterprise wiki software based on MediaWiki for companies, public authorities, and organizations building internal knowledge bases, public wikis, documentation systems, organization manuals, or integrated management systems. It supports web use and customer-operated infrastructure, making it suitable for teams that want control over deployment as well as structured content. The product combines visual and collaborative editing with templates, categories, subpages, full-text and attached-file search, version history, permissions, analytics, and exports. It is a strong fit for organizations that need more than a basic team wiki, while smaller teams seeking only lightweight documentation may find its scope broader than necessary.
BlueSpice uses a freemium structure. The Free plan includes a visual editor, performance search, templates, PDF export, and community support. Pro costs €4.50 per user per month and adds collaborative editing, workflows and approvals, customizable permissions, forms and metadata, and professional support. Farm costs €8.50 per user per month and adds multi-wiki management, multilingual content, master wikis, content transfer, and inter-wiki search. A 30-day free trial is available. The plan structure makes the free edition a practical starting point, while Pro is the more relevant tier for governed collaborative work and Farm is intended for organizations managing several wikis.
Its ecosystem supports Microsoft Teams, Slack, Rocket.Chat, LDAP/Active Directory, SAML, and OpenID Connect. Content can be exported to PDF, XML, CSV, and Excel, with Word import also available. AI features include an AI chatbot and AI editing assistance, alongside usage statistics and page analytics. These capabilities give BlueSpice breadth across content management, governance, integration, and reporting. Choose it when open-source deployment, detailed permissions, workflows, or multi-wiki administration matter. Consider a narrower knowledge base product instead if your priority is a simpler setup with fewer administrative layers.
Your product? Our editors can test BlueSpice in depth and publish a review, labelled as paid · from $149/mo →
BlueSpice pricing
All 5 BlueSpice plans and prices →
BlueSpice fact sheet
| Free plan | Yes |
|---|---|
| Paid from | €4.50/user/mo |
| Publishing audience | Both |
| Article limit | Not verified |
| Custom domain | Yes |
| SSO support | Yes |
| Version history | Yes |
| Content analytics | Yes |
| Free trial | 30 days |
| Deployment | Cloud, Self-hosted |
| Platforms | Web |
| Compliance & security | GDPR, SSO/SAML, 2FA |
| Support | Tickets, Community, Docs |
| Built for | Small business, Mid-market, Enterprise (editorial estimate) |
| Integrations | 20 integrations: Microsoft Teams, Slack, Rocket.Chat, Jira, GitHub, GitLab … See all → |
| Pricing | Free plan · 30-day trial (source) |
| Website | bluespice.com |
| Facts checked | 20 Sep 2026 |
BlueSpice integrations
BlueSpice lists 20 integrations on its own site.
- Microsoft Teams
- Slack
- Rocket.Chat
- Jira
- GitHub
- GitLab
- ServiceNow
- OpenSearch
- Matomo
- Microsoft Active Directory
- Azure AD
- Okta
- SAML
- OpenID Connect
- LDAP
- Kerberos
- Draw.io
- Lucidchart
- Grafana
- YouTube
See all BlueSpice integrations →
Alternatives to BlueSpice
- ConfluenceA mature knowledge workspace with structured content, permissions, search, and Atlassian integrations.9.4
- GuruA governed internal knowledge hub with cited AI answers and verification workflows.9.0
- XWikiA flexible open-source wiki for organizations that need control, structure, and deployment choice.8.9
See all BlueSpice alternatives →
BlueSpice vs the competition
- BlueSpice vs Confluence
- BlueSpice vs Guru
- BlueSpice vs XWiki
- BlueSpice vs Zoho Learn
- BlueSpice vs Nuclino
- BlueSpice vs ProProfs Knowledge Base
Compare BlueSpice with any tool side by side →
Also Ranked In
BlueSpice is ranked in 4 of our directories.
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Reviewed by iTechGuides Editors · Editorial team · Updated Sep 2026
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