Apollo.coach
Apollo.coach: A focused coaching workspace for client management, scheduling, records and payments. Ranked #24 of 37 in Coaching Software by our editors (6.8/10); pricing: 14-day trial; best for small coaching practices with up to 10 clients.
At a glance
- Editor score6.8 / 10
- Pricing14-day trial
- Best forSmall coaching practices with up to 10 clients
- Free planNo
- Paid from€19/mo
- Client limit10 clients
- Facts checked20 Sep 2026
Where it wins
- Client portal combines website access, booking, documents and messaging
- Client records, session reports, agreements and digital signatures in one system
- Calendar, PayPal and accounting integrations support day-to-day operations
Where it doesn't
- The entry plan is limited to 10 clients
- No free plan; annual billing is required for the lowest monthly price
- Payment support is centered on PayPal
Our verdict on Apollo.coach
Apollo.coach is coaching-practice management software for independent coaches, coaching companies and organizations managing multiple coaches. It brings together client records, session reports, conversation logs, appointment scheduling, client messaging, knowledge sharing, coaching agreements, invoicing and payments. Clients can use a portal connected to a website to book appointments, complete intake information, access documents and programs, communicate with coaches, and pay invoices through PayPal. The platform is available on web, iOS and Android.
The published plans are organized by client capacity. The 10-client plan costs €19 per month on annual billing or €23 per month on monthly billing. The 20-client plan costs €35 per month annually or €39 per month monthly. Unlimited clients costs €65 per month annually or €75 per month monthly. Each plan lists the client management system, client portal with website and app, knowledge base, scheduling, coach invoices and coaching agreements. A 14-day free trial is available, while there is no free plan. Pricing is shown excluding VAT.
Calendar connections include Google Calendar, Outlook Calendar and Apple Calendar. Apollo.coach also lists PayPal, Mailchimp, Exact, Twinfield, Snelstart and Reeleezee integrations, giving practices options for payments, email and accounting workflows. Its feature set suits coaches who want a client-facing portal alongside records, scheduling and administrative tools rather than a narrow appointment calendar. Practices with up to 10 clients get the lowest listed tier; larger practices can move to 20-client or unlimited-client plans. Coaches needing a broader payment ecosystem than PayPal or a free ongoing plan should look elsewhere.
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Apollo.coach pricing
All 3 Apollo.coach plans and prices →
Apollo.coach fact sheet
| Free plan | No |
|---|---|
| Paid from | €19/mo |
| Client limit | 10 clients |
| Session scheduling | Yes |
| Client portal | Yes |
| Goals and progress | Yes |
| Payments and billing | Yes |
| Group coaching | Yes |
| Forms and assessments | Yes |
| Free trial | 14 days |
| Deployment | Cloud, Mobile |
| Platforms | Web, iOS, Android |
| Compliance & security | GDPR, 2FA |
| Support | Email, Phone |
| Built for | Solo, Small business, Mid-market, Enterprise (editorial estimate) |
| Integrations | 9 integrations: Google Calendar, Outlook Calendar, Apple Calendar, PayPal, Mailchimp, Exact … |
| Pricing | 14-day trial (source) |
| Website | apollo.coach |
| Facts checked | 20 Sep 2026 |
Apollo.coach integrations
Apollo.coach lists 9 integrations on its own site.
- Google Calendar
- Outlook Calendar
- Apple Calendar
- PayPal
- Mailchimp
- Exact
- Twinfield
- Snelstart
- Reeleezee
Alternatives to Apollo.coach
- ABC TrainerizeA broad coaching platform covering fitness delivery, nutrition, scheduling, payments, and branding.9.4
- EverfitA broad coaching platform with a free entry point and paid tools for growing practices.9.2
- My PT HubA broad coaching platform with a useful free tier and strong fitness workflow coverage.9.0
See all Apollo.coach alternatives →
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Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
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