ActiveInbox
ActiveInbox: A focused Gmail task manager for people who run work from their inbox. Ranked #48 of 59 in Task Management Software by our editors (4.0/10); pricing: Free plan · 14-day trial; best for gmail users turning email into tasks.
At a glance
- Editor score4.0 / 10
- PricingFree plan · 14-day trial
- Best forGmail users turning email into tasks
- Free planYes
- Paid from$5.37/user/mo
- Task viewsList
- Founded2006
- Facts checked21 Sep 2026
Where it wins
- Converts Gmail messages into tasks with deadlines, reminders, and priorities
- Adds project folders, subtasks, notes, and related-email visibility
- Includes follow-up reminders, Google Calendar linking, and send-later scheduling
Where it doesn't
- Works as a Chrome extension rather than a broad multi-platform task app
- The Free plan limits deadlines to 10 emails at one time
- No dedicated mobile app, and Firefox and Safari editions are unavailable
Our verdict on ActiveInbox
ActiveInbox is a Gmail-based task-management extension for executives, managers, founders, freelancers, and other professionals who manage work through email. It converts messages into trackable tasks and keeps task work inside Gmail, with due dates, a Today list, project folders and subfolders, follow-up reminders, subtasks, notes, prioritization, and sorting. Google Calendar integration, related-email visibility while composing, and send-later scheduling extend its usefulness for inbox-centered workflows. It is most suitable for Gmail users who want email to remain the starting point for planning and follow-through.
The pricing structure is straightforward. The Free plan allows deadlines on up to 10 emails at one time. Professional costs $5.37 per account per month when billed annually and adds due dates, folders, subtasks and notes, follow-up reminders, related emails, and Focus mode. Enterprise provides full feature access for 1000+ Gmail accounts, plus 1-on-1 support for a team leader and custom security analysis and setup. A 14-day free trial is also available. The paid tiers make the product more practical for ongoing individual work and larger team deployments.
ActiveInbox’s main strength is focus: it brings task handling into Gmail instead of asking users to adopt a separate task workspace. That narrow scope is also its central limitation. It is available as a Chrome extension, with no dedicated mobile app and no current Firefox or Safari editions. Buyers who want a Gmail-first task layer, structured follow-up, and email scheduling should consider ActiveInbox. Teams needing broader platform coverage or a standalone task-management environment should choose an alternative.
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ActiveInbox pricing
All 3 ActiveInbox plans and prices →
ActiveInbox fact sheet
| Free plan | Yes |
|---|---|
| Paid from | $5.37/user/mo |
| Task views | List |
| Task dependencies | Not verified |
| Recurring tasks | Not verified |
| Native time tracking | Not verified |
| Guest access | Not verified |
| Automation actions | Not verified |
| Free trial | 14 days |
| Money-back guarantee | 30 days |
| Deployment | Browser extension |
| Platforms | Chrome extension |
| Compliance & security | GDPR |
| Support | Email, Community, Docs |
| Built for | Solo, Small business, Enterprise (editorial estimate) |
| Integrations | 2 integrations: Gmail, Google Calendar |
| Pricing | Free plan · 14-day trial (source) |
| Website | activeinboxhq.com |
| Facts checked | 21 Sep 2026 |
ActiveInbox integrations
ActiveInbox lists 2 integrations on its own site.
- Gmail
- Google Calendar
Alternatives to ActiveInbox
- ClickUpA broad task and workflow platform with strong views, automation, and collaboration coverage.9.4
- AsanaA mature task manager with broad project views, automation, and resource planning.9.2
- TrelloA flexible Kanban workspace with automation, integrations, and multiple project views.9.0
See all ActiveInbox alternatives →
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Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
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