In Word desktop, go to Mailings > Envelopes, enter the addresses, choose the envelope size, and follow the printer-feed diagram under Printing Options. For a list of recipients, use Word’s envelope mail merge. Print a test first: the correct loading direction depends on your printer.
Print one envelope in Word
These instructions apply to the desktop versions listed by Microsoft: Word for Microsoft 365 and Word 2016, 2019, 2021, and 2024. Ribbon labels or dialog layouts may vary slightly by version.
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Optional: save a return address for reuse. In Windows, open File > Options > Advanced. Under General, enter it in Mailing address.
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Open Mailings > Envelopes.
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Enter the delivery address and, if wanted, a return address. You can leave the return address blank for this envelope even if you have saved one for future use. An address-book option may be available if an electronic address book is installed.
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Select Options > Envelope Options. Choose the size that matches the physical envelope. If it is not listed, choose Custom size and enter the envelope’s width and height.
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Open Printing Options and check the feed diagram. Microsoft explains that the printer driver provides Word’s loading guidance in this tab: Create and print a single envelope in Word. The diagram may indicate which side to use, whether the long or short edge enters first, and whether the envelope faces up or down. Follow the instructions shown for your printer.
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Load the envelope as shown and print a test. If the address is upside down or misplaced, check the printer’s instructions, verify or update its driver if appropriate, adjust the feed settings, and test again before printing more.
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Choose Print to print now. To keep the envelope in a document, choose Add to Document and save it; Word adds the envelope as page one, with the rest of the document available for correspondence.
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Print envelopes for a mailing list with mail merge
Mail merge is the right workflow when you have multiple recipients. It uses a recipient list and merge fields to create an addressed envelope for each record. Microsoft documents this workflow for desktop Word, including Mac versions of Microsoft 365, 2021, and 2024.
Prepare and test the envelope layout
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Prepare the mailing list. If it is in Excel, format the ZIP or postal-code column as Text before merging so codes with leading zeros remain intact.
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Test the layout first: create a blank document, go to Mailings > Envelopes, enter sample addresses, choose the envelope size, and adjust address offsets if needed. Confirm the printer feed method and print a test.
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In the document, choose Mailings > Start Mail Merge > Envelopes and verify the envelope options. Add a return address or logo if required. In Page Setup, select the matching paper size; Microsoft describes using landscape orientation if no listed size matches.
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Connect recipients, preview, and print
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Choose Mailings > Select Recipients and connect the mailing list.
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Insert and format the merge fields for the recipient information you need.
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Choose Preview Results and use the navigation arrows to inspect records. Correct any address or layout problems before printing.
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Choose Finish & Merge > Print Documents to print. If you want to review or edit the generated envelopes individually first, choose Finish & Merge > Edit Individual Documents, then print.
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For Microsoft’s full mail-merge workflow, see Mail merge with envelopes.
Independent reader supportYour contribution helps us test, update, and keep practical guides available for everyone.Why envelope printing may not work as expected
The envelope prints upside down or the address is misplaced
There is no universal envelope loading direction: feed paths and orientation depend on the printer. Recheck the diagram in Envelope Options > Printing Options and consult the printer’s instructions. If the output is still wrong, adjust the feed setting and run another test before printing a batch.
The envelope size is missing
Choose Custom size in Envelope Options and enter the physical envelope’s width and height. The selected dimensions should match the envelope you are loading.
You are using Word on a phone or tablet
Word’s mobile apps for iPhone, iPad, Android phones, and Android tablets do not provide envelope printing. Microsoft directs users to the Word desktop application: Can I use Word to print envelopes from a mobile device?
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Quick Recap
Single envelope or mail merge?
| Use this method | Best for | What you need | Review before printing |
|---|---|---|---|
| Mailings > Envelopes | One envelope | Delivery address, optional return address, and a matching envelope size | Check the printer’s feed diagram and print a test. |
| Mail merge with envelopes | Multiple recipients | A recipient list and merge fields | Preview records; use Edit Individual Documents if you need to review or change envelopes one at a time. |
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