You can make New Outlook for Windows feel more familiar by importing selected Classic Outlook preferences during setup and adjusting its appearance and layout afterward. But the two apps are not feature-equivalent: if a workflow you depend on is unavailable or only partly supported, changing the look will not restore it. First confirm which Outlook you have, then tune the settings that transfer and check Microsoft’s current feature list for anything essential.
Confirm whether you’re using New Outlook or Classic Outlook
Check before following a settings path: Microsoft’s instructions differ by app. In New Outlook, a Settings button appears in the top-right corner. In Classic Outlook, the File tab provides access to account and Options information. To find your New Outlook version, open Settings > General > About Outlook. Microsoft explains how to identify your Outlook version.
Can you import Classic Outlook settings?
New Outlook can import a selection of Classic Outlook preferences during its initial setup. Before setting up the new app, open Classic Outlook and go to General > Store my Outlook settings in the cloud. Turn on that option if it is off; Microsoft notes that changing it requires restarting Outlook. Then follow the import option during New Outlook setup. Microsoft’s import instructions describe the preferences that can transfer.
The listed imported preferences cover several useful parts of everyday work:
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This is a defined set of preferences, not a guarantee that every Classic Outlook setting or customization will migrate. If you have already completed setup, the documented import is tied to initial setup; adjust the controls available in New Outlook rather than assuming the import can be rerun.
Adjust New Outlook’s appearance after setup
Turn on dark mode
- In New Outlook, select Settings.
- Go to General > Appearance.
- Under Dark mode, choose Dark, then select Save.
Microsoft documents these steps in its dark mode guidance. Dark mode can affect how an individual email appears. If you want to see the message’s original formatting, use Turn on the lights at the top of the reading pane.
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Tune the layout using available controls
New Outlook’s setup import and appearance controls can help reproduce familiar choices such as density, reading-pane position, preview text and message-list width. Use the options available in your build to make mail easier to scan and navigate. These are presentation and workflow preferences; they do not add capabilities that New Outlook does not support.
Check whether your essential Classic feature is supported
For a specific capability, consult Microsoft’s New Outlook and Classic Outlook feature comparison. The matrix was last updated September 23, 2026, and marks features as available, partially available, unsupported or upcoming. Microsoft says the list is not exhaustive, so use it as a current reference rather than a promise that every workflow is covered.
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Search for the exact feature or task you rely on—not just a broad category such as “mail” or “calendar”—and check its status and the page’s update date. If it is only partially available or unsupported, a closer visual match will not make that workflow behave as it does in Classic Outlook.
Independent reader supportYour contribution helps us test, update, and keep practical guides available for everyone.Switch back to Classic Outlook if you need a missing feature
Microsoft documents a switch-back option in New Outlook that can open or return you to Classic Outlook. What appears can depend on how New Outlook was installed, your account’s eligibility and your organization’s settings. Microsoft’s switching guidance describes automatic-switch scenarios and notes that some users—including certain enterprise users and people using non-Microsoft email providers—are not automatically switched under the conditions it covers.
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- Look in New Outlook for the switch-back control offered in your client.
- Use that control to launch or return to Classic Outlook if it is available.
- If you do not see it, consult Microsoft’s current switching instructions or check with your organization’s administrator; the option may depend on installation or account settings.
To decide which version fits a particular job, compare the layout and message-list controls you use, mail tools such as Quick Steps and reading-pane behavior, support for the exact advanced feature you need, your account or administrator eligibility, and whether the switch-back option is available.
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