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To export an Outlook calendar and contacts together, use classic Outlook for Windows to save the account as an Outlook Data File (.pst), keeping Include subfolders selected. For contacts only, export a CSV from classic Outlook, new Outlook for Windows, or Outlook on the web. Before you switch, confirm that your new provider can import the format and retain the information you need.
Choose the export that matches what you need
| What you need | Outlook version | Export format and route |
|---|---|---|
| Calendar and contacts together | Classic Outlook for Windows | PST: File > Open & Export > Import/Export > Export to a file > Outlook Data File (.pst). Select the account and leave Include subfolders selected. Microsoft’s PST export instructions. |
| Contacts only | Classic Outlook for Windows | CSV: File > Open & Export > Import/Export > Export to a file > Comma Separated Values. Select the Contacts folder under the account you want, choose where to save the file, and complete the wizard. Microsoft’s contacts export instructions. |
| Contacts only | New Outlook for Windows | CSV: open People > Export contacts, select the contact folder or option, and export. Microsoft says the CSV is saved in Downloads. Microsoft’s contacts export instructions. |
| Contacts only | Outlook on the web or Outlook.com | CSV: in People, select Manage contacts > Export contacts, choose all contacts or another available option, and export. Microsoft’s contacts export instructions. |
Export a calendar and contacts together as a PST
A PST is the Microsoft-documented option for exporting Outlook email, contacts, and calendar information together. The export makes a copy; it does not remove the source items from Outlook.
- In classic Outlook for Windows, select File > Open & Export > Import/Export.
- Choose Export to a file, then select Outlook Data File (.pst).
- Select the account you want to export. Keep Include subfolders selected so the export includes folders such as Calendar and Contacts.
- Choose a save location and complete the wizard. Keep the resulting PST file available for the destination service or for importing into a compatible Outlook version.
For an Outlook.com mailbox export, Microsoft also directs users to desktop Outlook. The resulting file is a copy of email, contacts, and calendar information through the date it is created. See Microsoft’s Outlook.com backup instructions. That support article describes a free 30-day Microsoft 365 trial as an option for users without desktop Outlook; check Microsoft’s current offer and terms before relying on it.
Export contacts separately as a CSV
Choose CSV if you only need contacts and the new email program accepts CSV imports. Use the route for your Outlook version from the table above. In classic Outlook, make sure you select the Contacts folder belonging to the right account; in Outlook on the web, choose whether to export all contacts or another available selection.
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Skylight Calendar – 15" Touchscreen Digital Calendar & Chore Chart, White
- THE ULTIMATE DIGITAL CALENDAR: Meet Skylight’s 15.4” touchscreen wall planner—a premium hub built for busy families. This central display combines shared schedules with an interactive digital chore chart to seamlessly keep everyone in sync. Assign colors, add events, and bring order to a frantic routine, all designed for 2026 and beyond.
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After exporting from classic Outlook, Microsoft recommends opening and reviewing the CSV before importing it elsewhere. Check that the file contains the contacts and fields you expect. A CSV export is for contacts, not a combined calendar-and-contacts backup.
Understand what a PST export may leave out
- Outlook settings and metadata: PST export does not include some metadata, such as folder properties including views, permissions, and AutoArchive settings. It also excludes message rules and blocked senders lists. These are not the calendar or contact records themselves. Microsoft’s PST export guidance.
- Cached Exchange Mode: Outlook exports the items currently in its cache. Microsoft says the default cache commonly covers the past 12 months, so older items may not be included if they are not cached. If you need more history, follow Microsoft’s instructions to change the cache setting before exporting, then confirm the older data is available in Outlook.
- Destination conversion: A successful export does not establish that the next service can read the file or preserve every field, event, or detail. Check that provider’s import instructions and supported formats before closing or deactivating the Outlook account.
Check how you will use the exported file
Exporting is only half of a move. Verify the destination’s import options while you can still access Outlook, and decide whether you need calendar items as well as contacts. A CSV is suited to contacts; the account-wide PST route is the documented Outlook choice for calendar and contacts together. Destination support varies, and the destination has not been specified here.
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10.1 Inch Digital Calendar with Touch Screen, Wall Mountable, Multi-Platform Calendar Sync to Smart Electronic Chore Planner, Gifts for Mom.
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If you plan to open or import the PST in Outlook rather than another provider, account for edition differences. Microsoft says PST import of mailbox or calendar is not currently supported in new Outlook and directs users to classic Outlook for that task. Microsoft’s PST import guidance also lists requirements for opening PST files in new Outlook: classic Outlook installed, matching 32-bit or 64-bit architectures, a Microsoft 365 subscription, and no ARM support. These capabilities and requirements are version-specific and may change. See Microsoft’s PST guidance for new Outlook.
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Forc 10.1-Inch Digital Calendar Smart Family Planner with WiFi Touchscreen
- EASY SETUP & NO SUBSCRIPTION – Follow the guided setup to connect the FORC 10.1-inch smart digital calendar to WiFi and start organizing. The intuitive touchscreen and companion app make everyday planning simple, while the core calendar, chore, meal-planning, list, and photo features are available without recurring subscription fees
- SHARED FAMILY CALENDAR – Connect supported Google Calendar, iCloud, and Outlook accounts to bring appointments, school activities, work schedules, birthdays, and reminders into one convenient family view. Switch between daily, weekly, and monthly layouts so everyone can quickly see what is coming next
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Excello Brands APP Enabled Large Print Academic Year (April 2026 - June 2027), 15 Month 8.5 x 11 100gsm Paper Planner Powered by ROCKETPLANNER APP, Syncs events to Digital Outlook Google Apple Calendars
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Airzeen 15.6" Digital Calendar, No Subscription Electronic Chore Chart
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Before you switch: a practical checklist
- Choose PST if you need calendar and contacts together; choose CSV if you need contacts only.
- Confirm you are exporting the intended account and, for PST, keep Include subfolders selected.
- Review the exported file and check for missing older items if you use Cached Exchange Mode.
- Confirm the destination imports your chosen format and retains the contact fields or calendar data you care about.
- Do not deactivate the Outlook account until you have verified the destination has the data you need.
Product prices and availability are accurate as of the date/time indicated and are subject to change. Any price and availability information displayed on Amazon at the time of purchase will apply.
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