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Evaluate a construction cash-flow forecasting tool by first defining the decision it must support, then tracing its inputs, timing assumptions, revisions, actual-versus-forecast reporting, and predictive claims. A project cash forecast, a contractor’s company-wide liquidity view, and an owner’s portfolio forecast are not interchangeable. Treat “AI” as a claim to test—not evidence of accuracy—and ask vendors to backtest their forecasts on comparable historical projects.
Start by defining which cash-flow question you need answered
Construction cash flow can refer to the timing of money into and out of a project contract, a contractor’s organization-wide liquidity, or an owner’s portfolio funding position. The Society of Chartered Surveyors Ireland (SCSI) says its guidance primarily covers construction-contract or project cash flows, while noting that many principles overlap with company cash flow. SCSI construction cash-flow guidance
Before comparing products, write down the decision the forecast needs to support and define its output:
- Decision: find a project’s likely cash low point, plan portfolio funding, assess company working-capital needs, or compare expenditure with progress.
- Scope: one contract, a contractor’s organization, an owner’s portfolio, or some combination.
- Horizon and cadence: how far ahead the forecast must look and how often it should be refreshed.
- Measure: gross receipts and payments, net project funding, working-capital requirement, or an actual bank-linked balance.
These definitions matter: a cumulative project net cash-flow line is not automatically a company liquidity forecast or a bank balance.
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Check whether the forecast uses the records that drive your jobs
A forecast is only as useful as its source data and the way that data is refreshed. Ask the vendor to trace each material output back to its originating record and identify who owns that input. Depending on the product and use case, relevant records may include:
- Approved budgets, cost codes, and unlet budget.
- Schedule, progress, and labor productivity.
- Contracts, subcontract commitments, and purchase orders.
- Change orders, claims, and variations.
- Pay applications, billing cadence, certification, and payment terms.
- Actual costs, payments, and accounting or ERP records.
For every input, establish the system of record, required fields, refresh frequency, handling of missing or late data, treatment of changes, and whether users can inspect the source record behind a forecast line. Use your own coded project data in a demonstration rather than relying only on a vendor-prepared example.
Published product descriptions illustrate why this needs to be checked rather than assumed. Autodesk says its Build Cost Management forecast workflows generally require a project budget and configured cost permissions. Autodesk Build Cost Management forecast documentation Mastt describes projections aligned to budgets and cost categories, with recorded payments available for comparison. Mastt cash-flow feature page BuildPass describes cash-in timing based on pay applications and remaining contract value, and cash-out timing based on commitments, purchase orders, unlet cost, profiles, and payment terms. BuildPass cash forecast ProNovos lists accounting and ERP connections as well as a Procore connection. ProNovos Nova These are vendor-published descriptions; confirm what is available and connected in your edition and configuration.
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Test the time model against how you bill, pay, and revise work
Ask what the smallest forecast period is, how far ahead it can project, how amounts are distributed across time, and what users can adjust. The model should reflect the project’s billing and payment practices as well as planned progress; a cost curve alone may not answer a question about receipts or net funding.
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- Autodesk Build Cost Management: documents weekly or monthly periods, distribution curves, schedule-linked budget items, and automated or manual adjustments. Autodesk forecast documentation
- Mastt: describes monthly time-phased adjustments at project-budget or object level. Mastt cash-flow feature page
- BuildPass: describes commitment cash-flow profiles and payment terms; its FAQ says the current version does not offer explicit scenario toggles or slipped-payment sliders. BuildPass cash forecast
Use a representative job to test a delayed payment, a schedule slip, a changed scope item, and a cost that remains unlet. Check whether the forecast can be adjusted transparently and whether each change updates only the relevant periods.
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Require a versioned comparison of forecast and actual cash
Ask to see prior forecast versions alongside actual payments by period, including how the product explains variances and records user changes. Find out whether past periods can be locked, who can revise assumptions, and whether the audit trail shows who changed what and when.
SCSI advises updating forecasts as better information becomes available and monitoring actual payments against forecasts. SCSI guidance Product documentation also describes different comparison workflows: Autodesk documents planned, actual, and forecast views; Mastt describes comparisons with recorded payments; and BuildPass says locked months preserve actuals while open months forecast forward. Autodesk forecast documentation Mastt cash-flow feature page BuildPass cash forecast
Make vendors prove predictive claims with a backtest
No independent, apples-to-apples accuracy comparison for the named products is established by the available sources. A vendor’s use of AI, the size of its data set, or a claim about visibility does not show that its cash forecasts outperform a simpler method.
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Ask for a retrospective test using projects similar to yours in size, delivery method, contract type, geography, and billing and payment practices. Require the vendor to disclose:
- Prediction target: cash receipts, cash expenditure, net funding line, cash low point, or another defined outcome.
- Forecast horizon and refresh cadence: how far ahead each prediction looks and how often it is recalculated.
- Baseline: the existing spreadsheet or a simple historical curve against which the model is compared.
- Error measure and breakdown: the metric used and results by project and forecast horizon, not just a single aggregate.
- Leakage controls: how the test excludes information that would not have been known when the forecast was made.
- Disruption handling: how schedule slips, change orders, delayed certification, disputed invoices, and unlet costs are represented.
- Uncertainty: whether downside scenarios and uncertainty ranges are calibrated and useful for decisions.
An AACE Croatia Section search-result abstract describes a proposed artificial-neural-network approach to estimating cash flow and maximum resource needs at tender stage, when project information is limited. That supports the existence of this research direction, not the accuracy or superiority of any commercial tool. AACE publication excerpt
Independent reader supportYour contribution helps us test, update, and keep practical guides available for everyone.Clarify whether a displayed balance is project funding or bank cash
Ask the vendor to define every balance shown: cumulative project net cash flow, working-capital need, portfolio aggregation, or an actual balance connected to bank data. Also check how the product handles multiple currencies. BuildPass says its running balance is relative, starts at zero, and is not actual bank cash; it also says mixed-currency portfolios are shown separately rather than converted into one figure. BuildPass cash forecast
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Do not compare two products’ “balance” figures until you know that they use the same definition, scope, currency treatment, and cash-data connection.
Compare the published options by fit, not by an AI label
The following shortlist summarizes vendor-described features, not independent testing or a product ranking. Feature pages may change, and a published capability may not be enabled for every customer.
| Product | Publicly described approach | What to verify |
|---|---|---|
| Mastt | Monthly forecasts using live budget and payment data; project-budget or object-level views; planned-versus-recorded-payment comparisons; charts, tables, and exports. Mastt | Whether integrations and object-level detail match your cost structure; version history and scenario support. |
| Autodesk Build Cost Management Forecast | Connects cost and time planning with project-level cash flow and performance tracking; distributes forecast budget or cost over time and supports manual or automated adjustments. Autodesk documentation | Configuration and data prerequisites; whether the time and distribution model covers cash receipts as well as costs. |
| ProNovos Nova | Markets WIP, cost and revenue and cash-flow forecasts, AR aging/DSO, AP, and connections to accounting/ERP systems and Procore. ProNovos | Forecast inputs, refresh cadence, backtest results, and availability for your systems. |
| BuildPass cash forecast | Describes monthly net funding based on pay applications, commitments, purchase orders, and unlet cost, using payment terms and commitment profiles. BuildPass | Availability status, scenario limitations, and the distinction between its relative running balance and bank cash. |
| Procore for owners | Markets portfolio cash-flow forecasts using connected field and financial data. Procore owner page | Forecast methodology, independent accuracy evidence, and required project and financial data. |
Integration, governance, and operating fit also matter: check permissions, auditability, exports, portfolio reporting, currency handling, implementation effort, and role-specific views. Autodesk documents cost-permission and project-configuration requirements; Mastt describes exports and structured program or portfolio reporting; ProNovos lists accounting/ERP and Procore connections; and Procore markets owner portfolio visibility and connections to accounting and corporate software. Validate these capabilities against your systems, edition, geography, and configuration. Autodesk Mastt ProNovos Procore
Use these questions in a vendor demonstration
- Show how a forecast line traces back to its budget, schedule, commitment, pay application, or actual-payment record.
- Show when each source refreshes, how missing or late data is flagged, and who owns correction.
- Use our project to revise a payment date, add a change, and adjust an unlet cost; show the effects by forecast period.
- Display a prior forecast beside actual payments, explain the variance, and show the version history and audit trail.
- Define the meaning of every balance and demonstrate whether bank data, portfolio roll-up, and currency conversion are included.
- Provide backtest results by project and horizon against an agreed baseline, with target, metric, data-cleaning rules, and leakage controls.
- Confirm integrations, permissions, exports, implementation needs, and which demonstrated capabilities are available in our edition and configuration.
Keep the answers in the procurement record so competing products are judged on the same forecast definition, data, horizon, and evidence standard.
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