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Treat an AI-generated workers’ compensation form as an unverified draft—not as a source of facts or filing instructions. Before you sign or submit it, match it to the current form and instructions for the state handling the claim, verify every entry against original records, and confirm who must complete, sign, receive, and keep each copy.

1. Identify the state and the form’s purpose

Start by establishing which state agency handles the claim and what the document is meant to do. Form names, filing routes, signature rules, and copy requirements differ by jurisdiction; a form number or procedure used in one state is not a national rule.

For example, California provides an injured worker claim form; Georgia directs filers to Form WC-14; Massachusetts describes a self-filing route for an unrepresented injured worker; and Pennsylvania distinguishes among forms and filing methods. Use the instructions for the specific form and process that apply to your claim.

2. Match the draft to the current official form

Find the form on the responsible agency’s website. Compare its title, form number, and revision or version information with the AI draft, then read the current instructions rather than relying on the AI’s explanation of what to file.

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Version differences can matter. Iowa warns that using the wrong agency form for certain filings may result in rejection. New York periodically updates forms and may announce when older versions will no longer be accepted. Those are state-specific examples, but they show why a familiar-looking form is not enough.

3. Verify each factual entry against original records

Check the draft field by field against reliable records, such as the worker’s own documents, employer records, insurer correspondence, or claim paperwork. Do not verify one AI-generated passage against another AI-generated passage, and do not accept a suggested change unless a record supports it.

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Pennsylvania’s Department of Labor & Industry specifically advises filers to double-check employee name, address, Social Security number, employer name and address, insurance information, injury date, and injury description. These are useful review points, but the official form instructions determine what is required in another state.

  • Worker: Confirm the legal name and contact details against reliable records.
  • Employer and insurance: Check names, addresses, and insurance information against employer or insurer documents.
  • Injury details: Compare the date and description with original records. Do not let AI make the account more definite or detailed than the evidence supports.
  • Claim numbers: Confirm which number the particular field requests. Pennsylvania distinguishes its bureau claim number from the carrier’s claim number and says to enter the carrier number only where the form asks for it.

4. Confirm who completes each section

Check the form’s directions to ensure each section is completed by the right person. In California, the Division of Workers’ Compensation tells the injured worker to complete only the employee section of the claim form and return it to the employer. That instruction applies to California’s process; it should not be assumed to describe another state’s form.

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5. Check signature, date, recipients, attachments, and filing method

Before submitting, use the applicable state instructions to confirm whether the form must be signed and dated, where it must go, who must receive a copy, what supporting documents are required, and which submission methods are accepted. Do not infer a universal process from an AI-generated checklist.

State examples illustrate the differences:

  • California: The injured worker’s instructions say to sign and date the claim form, return it promptly to the employer, and keep a copy. If mailing, the agency suggests certified mail to document mailing and receipt dates.
  • Georgia: The Board’s filing page says to file Form WC-14 with the State Board and send a copy to the employer and insurer.
  • Massachusetts: The Department of Industrial Accidents describes Form 110 for an unrepresented injured worker filing a claim, along with copies and supporting documents. It warns that missing or incorrect information can result in rejection.
  • Pennsylvania: The agency describes upload, electronic, and paper routes for various forms, and explains that electronic data interchange alone does not satisfy every form-filing requirement.

Follow the current instructions for your own form; these examples do not establish a preferred or universal filing route.

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6. Inspect the saved or printed file

After entering information, save or print the final form and inspect the actual file you intend to send. Check that every entry is visible, no text is cut off, and all pages are present. New York’s claimant guidance explains that entered data may not transmit unless the completed form is printed to PDF and saved, and provides instructions for opening a saved form.

Keep a copy of the completed version and whatever submission confirmation or mailing proof the applicable process provides. The method for preserving proof depends on the filing route and state instructions.

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7. Stop when the AI supplies an unsupported answer

Do not treat an AI interpretation as authority if it answers a legal question, proposes a waiver, or changes a fact without support from records. If the form instructions do not resolve what to enter or how to proceed, contact the responsible agency or a qualified representative. The official sources cited here do not establish a general AI-specific legal standard for workers’ compensation forms.

Final review checklist

  • State, claim purpose, and current official form are identified.
  • Every factual entry is checked against original records.
  • Claim identifiers match the specific fields that request them.
  • The right person completed each section.
  • Signature and date requirements for this form are met.
  • Recipients, attachments, and filing method match current state instructions.
  • The saved or printed file visibly contains all entries and pages.
  • A completed copy and any available proof of submission are retained.

This checklist is a practical review aid, not a statutory checklist that applies throughout the United States. If a required fact is unknown or disputed, do not invent or alter it; follow the form instructions or ask the responsible agency or a qualified representative how to proceed.

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