Xerox Workplace Suite vs PaperCut Pocket

Xerox Workplace Suite9.0Visit PaperCut Pocket8.1Visit

Higher score Xerox Workplace Suite #2 in Print Management Software 9.0/10 Pricing on request ✓ 4 of 4 features Visit Xerox

vs

PaperCut Pocket #9 in Print Management Software 8.1/10 40-day trial Free trial✓ 4 of 4 features Visit PaperCut

• Xerox Workplace Suite fits best

  On-premises secure release and access control

• PaperCut Pocket fits best

  Small teams seeking low-cost cloud printing

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Side by side

Feature	Xerox Workplace Suite 9.0/10 Visit ↗	PaperCut Pocket 8.1/10 Visit ↗
At a glance
Editor score	9.0	8.1
Ranking	#2 in Print Management Software	#9 in Print Management Software
Best for	On-premises secure release and access control	Small teams seeking low-cost cloud printing
Pricing model	Paid	Paid
Starting price	Pricing on request	$1.77/user/mo
Free plan	Not checked yet	—
Free trial	—	40 days
Deployment	Self-hosted	Cloud, Mobile
Platforms	Windows, macOS, Linux, iOS, Android	Web, Windows, macOS, iOS, Android
Support	Docs	Email, Live chat, Phone, Tickets, Docs
Integrations	4 integrations	2 integrations
Built for	Mid-market, Enterprise	Small business, Mid-market
Features Xerox Workplace Suite 4/4 · PaperCut Pocket 4/4
Secure release	✓	✓
Print quotas	✓	✓
Print policy rules	✓	✓
Mobile printing	✓	✓
Specs
Deployment	On-premises	Cloud
Reporting	Detailed	Detailed
Supported platforms	Windows, macOS, Linux, ChromeOS, iOS, Android	Windows, macOS, ChromeOS, iOS, Android
Our review
Pros	Secure pull printing with multiple authentication options Detailed rules, quotas, access controls, and usage reporting Supports Windows, macOS, Linux, iOS, and Android	Secure release through mobile app, QR code, printer codes, or NFC Automatic printer discovery and print queue deployment Quotas, policy rules, cost tracking, and detailed reporting
Cons	Pricing requires contacting Xerox On-premises deployment requires server or private cloud planning Advanced controls may be more than small teams need	No free plan is included The 200+ active-user tier requires contacting PaperCut Named integrations are limited to Google Workspace and Microsoft Entra ID
Our verdict	Xerox Workplace Suite is an on-premises print management platform for organizations managing shared printer and multifunction-printer fleets. It supports mixed Xerox and non-Xerox environments and can run on an organization’s server or… Read the review →	PaperCut Pocket is a cloud-based print management service for organizations that want to manage printing without dedicated print servers. It suits small teams that need secure release, print controls, usage visibility, and support for… Read the review →

Strengths and trade-offs

• Xerox Workplace Suite — where it wins

  • Secure pull printing with multiple authentication options
  • Detailed rules, quotas, access controls, and usage reporting
  • Supports Windows, macOS, Linux, iOS, and Android

  Where it doesn't

  • Pricing requires contacting Xerox
  • On-premises deployment requires server or private cloud planning
  • Advanced controls may be more than small teams need

• PaperCut Pocket — where it wins

  • Secure release through mobile app, QR code, printer codes, or NFC
  • Automatic printer discovery and print queue deployment
  • Quotas, policy rules, cost tracking, and detailed reporting

  Where it doesn't

  • No free plan is included
  • The 200+ active-user tier requires contacting PaperCut
  • Named integrations are limited to Google Workspace and Microsoft Entra ID

• Xerox Workplace Suite9.0/10 · Pricing on request

  A strong fit for organizations needing controlled, accountable printing on shared fleets.

  Visit XeroxFull verdict →
• PaperCut Pocket8.1/10 · 40-day trial

  A low-cost cloud print manager for small teams needing control and visibility.

  Visit PaperCutFull verdict →