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Head-to-head · Research Project Management Software

SiteVault CTMS vs Capacia CTMS

  • Updated Oct 2026
  • Both researched from official sources
  • 3 checks side by side
Higher score SiteVault CTMS #4 in Research Project Management Software 9.0/10 Free plan · pricing on request Free plan✓ 2 of 3 features Visit SiteVault
Capacia CTMS #8 in Research Project Management Software 8.5/10 Pricing on request ✓ 2 of 3 features Visit Capacia

SiteVault CTMS leads on 0 checks, Capacia CTMS on 0, and 3 are even. Who comes out ahead on the 3 yes/no, price and count checks where we have data for both products. The editor score weighs everything else too.

Our verdict

  • Highest scoreSiteVault CTMS · 9.0/10
  • Free planonly SiteVault CTMS

SiteVault CTMS scores higher on our rubric for research project management software: 9.0 against 8.5 out of 10; our editors rank them #4 and #8.

On deployment options, Capacia CTMS gives you Hybrid where SiteVault CTMS offers Cloud.

SiteVault CTMS is the better fit for research sites seeking a free CTMS option. Capacia CTMS is the better fit for risk-focused clinical trial teams.

  • SiteVault CTMS fits best

    Research sites seeking a free CTMS option

  • Capacia CTMS fits best

    Risk-focused clinical trial teams

Advertiser disclosure: iTechGuides is reader-supported. Vendors can pay for top positions in our rankings and for a place on other products' pages, and we may earn a commission when you click some links. Bought places stand at the number bought; this page and our disclosure say so. Paying vendors may get a fuller, more detailed review from our editors, and that review can change their score. How we rank.

Side by side

Feature SiteVault CTMS 9.0/10 Visit ↗ Capacia CTMS 8.5/10 Visit ↗
At a glance
Editor score 9.0 8.5
Ranking #4 in Research Project Management Software #8 in Research Project Management Software
Best for Research sites seeking a free CTMS option Risk-focused clinical trial teams
Pricing model Free plan + paid Paid
Starting price — Pricing on request
Free plan ✓ (best) Not checked yet
Free trial — —
Deployment Cloud Cloud, Self-hosted
Platforms Web, iOS, Android Web
Support Email, Live chat, Phone, Docs · 24/7 Email, Phone, Docs · 24/7
Compliance SOC 2, ISO 27001, GDPR, HIPAA, SSO/SAML GDPR, HIPAA, 2FA
Integrations 5 integrations 200+ integrations
Built for Small business, Mid-market, Enterprise Enterprise
Features SiteVault CTMS 2/3 · Capacia CTMS 2/3
Protocol management ✓ ✓
Electronic lab notebook Not checked yet Not checked yet
Milestone tracking ✓ ✓
Specs
Included team members Not checked yet Not checked yet
Included data storage Not checked yet Not checked yet
Deployment options Cloud Hybrid
Our review
Pros
  • Free CTMS, eISF, and eConsent for sites with up to 20 active studies
  • Covers protocols, visits, budgets, invoicing, reconciliation, and reporting
  • Web, mobile, API, EHR, and Veeva ecosystem coverage
  • Tracks study, country, and site lifecycles with milestone Gantt views
  • Combines monitoring, enrollment forecasting, payments, budgets, and contracts
  • Supports KRIs, QTLs, REST, GraphQL, webhooks, and event streams
Cons
  • Enterprise pricing uses a contact-sales model
  • SiteVault Free is limited to 20 concurrent active studies
  • Broader financial and trial workflows may exceed smaller sites' needs
  • Pricing requires a tailored quote from Capacia
  • Hybrid deployment may require customer cloud or on-premise planning
  • Its focus is clinical trial operations rather than general research projects
Our verdict

SiteVault CTMS is a cloud-based clinical trial management system for research sites. It brings protocol, amendment, milestone, schedule-of-events, participant visit, budget, invoicing, payment reconciliation, reporting, and dashboard…

Read the review →

Capacia CTMS is a clinical trial management system for clinical trial organizations and contract research organizations. It covers study, country, and site lifecycle tracking, giving teams one operational view across planning and…

Read the review →
  1. SiteVault CTMSResearch Project Management Software 9.0Free plan · pricing on request
  2. Capacia CTMSResearch Project Management Software 8.5Pricing on request

Strengths and trade-offs

  • SiteVault CTMS — where it wins

    • Free CTMS, eISF, and eConsent for sites with up to 20 active studies
    • Covers protocols, visits, budgets, invoicing, reconciliation, and reporting
    • Web, mobile, API, EHR, and Veeva ecosystem coverage

    Where it doesn't

    • Enterprise pricing uses a contact-sales model
    • SiteVault Free is limited to 20 concurrent active studies
    • Broader financial and trial workflows may exceed smaller sites' needs

  • Capacia CTMS — where it wins

    • Tracks study, country, and site lifecycles with milestone Gantt views
    • Combines monitoring, enrollment forecasting, payments, budgets, and contracts
    • Supports KRIs, QTLs, REST, GraphQL, webhooks, and event streams

    Where it doesn't

    • Pricing requires a tailored quote from Capacia
    • Hybrid deployment may require customer cloud or on-premise planning
    • Its focus is clinical trial operations rather than general research projects

More comparisons

All research project management software comparisons → · Full ranking →

Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026

Last updated · How we research and update