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Head-to-head · Note And Writing Apps

Microsoft OneNote vs Capacities

  • Updated Oct 2026
  • Both researched from official sources
  • 2 checks side by side
Higher score Microsoft OneNote #1 in Note And Writing Apps 9.3/10 Free plan Free plan✓ 1 of 4 features Visit site
Capacities #8 in Note And Writing Apps 8.6/10 Free plan Free plan✓ 1 of 4 features Visit Capacities

Microsoft OneNote leads on 0 checks, Capacities on 0, and 2 are even. Who comes out ahead on the 2 yes/no, price and count checks where we have data for both products. The editor score weighs everything else too.

Our verdict

  • Highest scoreMicrosoft OneNote · 9.3/10
  • Free planboth

Microsoft OneNote scores higher on our rubric for note and writing apps: 9.3 against 8.6 out of 10; our editors rank them #1 and #8.

Microsoft OneNote is the better fit for microsoft users needing a versatile notebook. Capacities is the better fit for visual, structured notes across platforms.

  • Microsoft OneNote fits best

    Microsoft users needing a versatile notebook

  • Capacities fits best

    Visual, structured notes across platforms

Advertiser disclosure: iTechGuides is reader-supported. Vendors can pay for top positions in our rankings and for a place on other products' pages, and we may earn a commission when you click some links. Bought places stand at the number bought; this page and our disclosure say so. Paying vendors may get a fuller, more detailed review from our editors, and that review can change their score. How we rank.

Side by side

Feature Microsoft OneNote 9.3/10 Visit ↗ Capacities 8.6/10 Visit ↗
At a glance
Editor score 9.3 8.6
Ranking #1 in Note And Writing Apps #8 in Note And Writing Apps
Best for Microsoft users needing a versatile notebook Visual, structured notes across platforms
Pricing model Free plan + paid Free plan + paid
Starting price $99.99/yr $8.33/mo
Free plan ✓ ✓
Free trial — —
Deployment Cloud, Desktop, Mobile Cloud, Desktop, Mobile
Platforms Web, Windows, macOS, iOS, Android Web, Windows, macOS, Linux, iOS, Android
Support Docs Email, Community, Docs
Integrations 10 integrations 15 integrations
Built for Solo, Small business, Mid-market, Enterprise Solo, Small business
Features Microsoft OneNote 1/4 · Capacities 1/4
Offline access ✓ ✓
Markdown support Not checked yet Not checked yet
Live collaboration Not checked yet Not checked yet
Cross-device sync Not checked yet Not checked yet
Specs
Export formats Not checked yet Not checked yet
Platforms web, windows, macos, ios, android web, windows, macos, linux, ios, android
Our review
Pros
  • Capture typed notes, sketches, audio, photos, video, and documents.
  • Edit offline and sync changes after reconnecting.
  • Share notebooks with view or edit permissions and co-author in real time.
  • Link notes as objects with custom types, properties, backlinks, and graph views
  • Basic includes unlimited spaces, objects, and blocks plus offline support
  • Available on web, desktop, and mobile, with integrations for calendars and tasks
Cons
  • Paid options are Microsoft 365 or Office bundles, not note-only plans.
  • The 5 GB shared Microsoft account storage may constrain free use.
  • The listed support channel is documentation, rather than direct support.
  • Real-time collaboration is unavailable
  • AI, task management, and calendar integrations require Pro
  • Believer mainly adds beta access to major new features over Pro
Our verdict

Microsoft OneNote is a digital notebook for collecting and organizing notes, ideas, sketches, audio, photos, video, and documents. Its notebook, section, and page structure suits people who want a flexible place for both written notes and…

Read the review →

Capacities is a note-taking and personal knowledge-management app for people who prefer organizing ideas as connected objects rather than files and folders. It combines daily notes, quick capture, a block-based editor, templates, media…

Read the review →
  1. Microsoft OneNoteNote And Writing Apps 9.3Free plan
  2. CapacitiesNote And Writing Apps 8.6Free plan

Strengths and trade-offs

  • Microsoft OneNote — where it wins

    • Capture typed notes, sketches, audio, photos, video, and documents.
    • Edit offline and sync changes after reconnecting.
    • Share notebooks with view or edit permissions and co-author in real time.

    Where it doesn't

    • Paid options are Microsoft 365 or Office bundles, not note-only plans.
    • The 5 GB shared Microsoft account storage may constrain free use.
    • The listed support channel is documentation, rather than direct support.

  • Capacities — where it wins

    • Link notes as objects with custom types, properties, backlinks, and graph views
    • Basic includes unlimited spaces, objects, and blocks plus offline support
    • Available on web, desktop, and mobile, with integrations for calendars and tasks

    Where it doesn't

    • Real-time collaboration is unavailable
    • AI, task management, and calendar integrations require Pro
    • Believer mainly adds beta access to major new features over Pro
  • Microsoft OneNote9.3/10 · Free plan

    A versatile notebook with offline editing, collaboration, and broad Microsoft integration.

    Visit siteFull verdict →
  • Capacities8.6/10 · Free plan

    Connected, visual notes with offline access and optional AI, tasks, and calendar tools.

    Visit CapacitiesFull verdict →

More comparisons

All note and writing apps comparisons → · Full ranking →

Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026

Last updated · How we research and update