CatalogIt vs TMS Collections

CatalogIt8.2Visit TMS Collections7.7Visit

Higher score CatalogIt #3 in Museum Software 8.2/10 Free plan · paid from $54/mo Free plan✓ 5 of 5 features Visit CatalogIt

vs

TMS Collections #4 in Museum Software 7.7/10 Pricing on request ✓ 5 of 5 features Try TMS Collections

• CatalogIt fits best

  Small museums wanting affordable all-in-one tools

• TMS Collections fits best

  Mid-size and large museums with complex collections

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Side by side

Feature	CatalogIt 8.2/10 Visit ↗	TMS Collections 7.7/10 Visit ↗
At a glance
Editor score	8.2	7.7
Ranking	#3 in Museum Software	#4 in Museum Software
Best for	Small museums wanting affordable all-in-one tools	Mid-size and large museums with complex collections
Pricing model	Free plan + paid	Paid
Starting price	$54/mo	Not published
Free plan	✓ (best)	—
Free trial	—	—
Deployment	Cloud, Mobile	Cloud, Self-hosted
Platforms	Web, Windows, macOS, iOS, Android	Web, Windows, macOS, iOS
Support	Email, Phone, Docs	Email, Phone
Integrations	4 integrations	3 integrations
Built for	Small business, Mid-market, Enterprise	Mid-market, Enterprise
Features CatalogIt 5/5 · TMS Collections 5/5
Collection cataloging	✓	✓
Loan management	✓	✓
Exhibition management	✓	✓
Rights tracking	✓	✓
Public collections access	✓	✓
Specs
Deployment	Cloud	Both
Our review
Pros	Catalogs objects, accessions, loans, exhibitions, rights and conservation Publishes collections through HUB, API, WordPress and iframe integrations Works across web, Windows, macOS, iOS and Android with role-based access	Connects cataloging, exhibitions, loans, media, constituents and locations Configurable fields, workflows, permissions and forms support varied processes Supports cloud or institution-hosted deployment and eMuseum publishing
Cons	Museum Free is limited to 50 entries, 5 GB storage and one user Museum Free does not include HUB web publishing Museum tiers list an eight-user limit, which may constrain larger teams	New licensing and implementation require a sales inquiry No free plan is offered for new customers Public collection browsing depends on integrated eMuseum
Our verdict	CatalogIt is cloud collections-management software for museums, galleries, libraries, archives, organizations and private collectors. Its structured object records support classifications, metadata, media, locations and condition… Read the review →	Museums, archives and special collections can use TMS Collections to organize object records and the work around them. Gallery Systems describes it as a relational collections-management system that connects cataloging with media,… Read the review →

Strengths and trade-offs

• CatalogIt — where it wins

  • Catalogs objects, accessions, loans, exhibitions, rights and conservation
  • Publishes collections through HUB, API, WordPress and iframe integrations
  • Works across web, Windows, macOS, iOS and Android with role-based access

  Where it doesn't

  • Museum Free is limited to 50 entries, 5 GB storage and one user
  • Museum Free does not include HUB web publishing
  • Museum tiers list an eight-user limit, which may constrain larger teams

• TMS Collections — where it wins

  • Connects cataloging, exhibitions, loans, media, constituents and locations
  • Configurable fields, workflows, permissions and forms support varied processes
  • Supports cloud or institution-hosted deployment and eMuseum publishing

  Where it doesn't

  • New licensing and implementation require a sales inquiry
  • No free plan is offered for new customers
  • Public collection browsing depends on integrated eMuseum

• CatalogIt8.2/10 · Free plan · paid from $54/mo

  A broad museum collections platform with a useful free tier and scalable paid plans.

  Visit CatalogItFull verdict →
• TMS Collections7.7/10 · Pricing on request

  A broad collections system for museums managing objects, exhibitions, loans and media.

  Try TMS CollectionsFull verdict →