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Head-to-head · Restaurant Inventory Management Software

Apicbase vs StockTake Online

  • Updated Oct 2026
  • Both researched from official sources
  • 7 checks side by side
Higher score Apicbase #1 in Restaurant Inventory Management Software 9.2/10 Pricing on request ✓ 6 of 6 features Visit Apicbase
StockTake Online #5 in Restaurant Inventory Management Software 8.8/10 Pricing on request ✓ 6 of 6 features Try StockTake Online

Apicbase leads on 0 checks, StockTake Online on 0, and 7 are even. Who comes out ahead on the 7 yes/no, price and count checks where we have data for both products. The editor score weighs everything else too.

Our verdict

  • Highest scoreApicbase · 9.2/10

Apicbase scores higher on our rubric for restaurant inventory management software: 9.2 against 8.8 out of 10; our editors rank them #1 and #5.

Apicbase is the better fit for multi-location operators needing deep inventory control. StockTake Online is the better fit for restaurant teams managing stock across locations.

  • Apicbase fits best

    Multi-location operators needing deep inventory control

  • StockTake Online fits best

    Restaurant teams managing stock across locations

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Side by side

Feature Apicbase 9.2/10 Visit ↗ StockTake Online 8.8/10 Visit ↗
At a glance
Editor score 9.2 8.8
Ranking #1 in Restaurant Inventory Management Software #5 in Restaurant Inventory Management Software
Best for Multi-location operators needing deep inventory control Restaurant teams managing stock across locations
Pricing model Paid Paid
Starting price — Pricing on request
Free plan — —
Free trial — —
Deployment Cloud, Mobile Cloud, Mobile
Platforms Web, iOS, Android Web, iOS, Android
Support Email, Live chat, Phone, Docs · 24/7 Email, Live chat, Phone, Docs · 24/7
Integrations 42+ integrations 8 integrations
Built for Mid-market, Enterprise Small business, Mid-market, Enterprise
Features Apicbase 6/6 · StockTake Online 6/6
Recipe costing ✓ ✓
Waste tracking ✓ ✓
Purchase orders ✓ ✓
Location transfers ✓ ✓
POS integrations ✓ ✓
Mobile app ✓ ✓
Our review
Pros
  • Connects recipes, purchasing, waste, POS depletion, and transfers
  • Supports mobile barcode and voice-assisted stock counting
  • Offers forecasting, reconciliation, APIs, and broad integrations
  • Tracks recipe costs, waste and stock variance alongside inventory counts.
  • Supports purchase orders, receiving, requisitioning and inter-location transfers.
  • Offers mobile apps and links to POS and accounting tools, including Xero.
Cons
  • Pricing requires contacting Apicbase
  • Growth starts from 5 outlets
  • Advanced features are reserved for higher tiers
  • Custom pricing means costs depend on location, operation type and chosen features.
  • No self-serve trial; evaluation is through a personalised demo.
  • Its broad inventory scope may exceed the needs of teams seeking simple stock counts.
Our verdict

Apicbase is a cloud-based back-of-house platform for multi-site restaurants, catering businesses, hotels, and ghost kitchens. It brings recipes, inventory, purchasing, production planning, food-cost reporting, menu engineering, and…

Read the review →

StockTake Online is a cloud-based inventory and stock-control platform for restaurants and other hospitality operators. It brings stock, products, recipes, orders, deliveries, suppliers and reporting into one system, with web access and…

Read the review →
  1. ApicbaseRestaurant Inventory Management Software 9.2Pricing on request
  2. StockTake OnlineRestaurant Inventory Management Software 8.8Pricing on request

Strengths and trade-offs

  • Apicbase — where it wins

    • Connects recipes, purchasing, waste, POS depletion, and transfers
    • Supports mobile barcode and voice-assisted stock counting
    • Offers forecasting, reconciliation, APIs, and broad integrations

    Where it doesn't

    • Pricing requires contacting Apicbase
    • Growth starts from 5 outlets
    • Advanced features are reserved for higher tiers

  • StockTake Online — where it wins

    • Tracks recipe costs, waste and stock variance alongside inventory counts.
    • Supports purchase orders, receiving, requisitioning and inter-location transfers.
    • Offers mobile apps and links to POS and accounting tools, including Xero.

    Where it doesn't

    • Custom pricing means costs depend on location, operation type and chosen features.
    • No self-serve trial; evaluation is through a personalised demo.
    • Its broad inventory scope may exceed the needs of teams seeking simple stock counts.

More comparisons

All restaurant inventory management software comparisons → · Full ranking →

Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026

Last updated · How we research and update