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QuickBooks offers two distinct ways to track work hours: basic time entry in QuickBooks Online and the fuller QuickBooks Time service. Basic tracking can record customer or project hours for billing; QuickBooks Time adds team-focused tools such as scheduling, approvals, mobile entry, and kiosk clock-ins, subject to plan and setup. Choose based on how your team needs to enter, review, and use its hours.
Does QuickBooks have time tracking?
Yes. In QuickBooks Online, basic time tracking is available on Essentials, Plus, and Advanced. It lets users enter time against customers or projects and configure details such as billable status and rate, class, service item, and notes. Intuit’s time-tracking setup guide explains how to enable it.
QuickBooks Time is the separate, more extensive team time-management option. Intuit says its timesheets can be accessed from QuickBooks Online, and approved time can be used for payroll, invoicing, and reporting. Feature availability depends on the connected subscription and configuration.
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| Need | Likely fit | What to check |
|---|---|---|
| Record customer or project hours for invoices | QuickBooks Online basic time tracking | Confirm your QBO plan and payroll compatibility; Workforce Payroll and Payroll Core have limitations described below. |
| Manage a team’s time with approvals, schedules, or time-off requests | QuickBooks Time | Check which features your plan includes and whether your account is in the classic-to-Online transition. |
| Let workers clock in from different locations or a shared device | QuickBooks Time | Workers can use browser, mobile, or kiosk entry; a kiosk may use an iOS device, Android tablet, or computer browser. |
QuickBooks Time is available with QuickBooks Online Essentials, Plus, or Advanced; Intuit Accountant Suite; and Workforce Premium or Elite, according to Intuit’s setup information. Workforce Premium and Elite include QuickBooks Time. Intuit also presents Premium and Elite as add-on choices and describes a 30-day trial, so confirm the terms shown for your account before subscribing.
#1 Best Overall
- Complete Solution - Includes HN3000 AutoAlign time clock, 100 time cards, rack, ribbon, and keys for instant tracking.
- Precise Punching - AutoAlign technology ensures accurate alignment for error-free payroll records.
- Robust Warranty - Two-year warranty with unlimited customer support (Monday–Friday) guarantees reliable performance.
- Simple Setup - Plug-and-play design with clear instructions enables tracking in minutes.
- Clear Printing - High-quality uPunch ribbons deliver legible, consistent punch punches.
How employees can enter time
QuickBooks Time supports a mix of entry methods; a team does not have to use a tablet. Intuit’s administrator guide says, “Your team members can track time on a web browser, their mobile devices, or on a kiosk.” A kiosk can run in a browser on a computer or on an iOS device or Android tablet. Intuit’s getting-started guide describes the available workflows. A tablet is optional equipment, and the cited guidance does not specify a required model or say hardware is bundled; check current device and app requirements before buying one.
Set up time tracking and connect it to work
For basic QuickBooks Online time entry
- In QuickBooks Online, open Settings and select Account and settings.
- Open Time, then turn on time tracking. Configure the first day of the workweek and any fields your business needs, such as customer, billable status and rate, class, service items, or notes.
- Have workers enter time against the appropriate customer or project, then review the timesheets for billing or reporting.
Intuit says basic QBO tracking is unavailable if the customer uses QuickBooks Workforce Payroll. It also warns that weekly timesheets will not work properly when Payroll Core is attached to the QuickBooks Online subscription. Check the account’s payroll setup before relying on this workflow.
Rank #2
- Free Cloud Service: The TC1 Cloud-Connect time clock, powered by NGTeco Office software and app, allows you to access real-time punch data from anywhere. Benefit from accurate hour calculations and automatic report generation through any web browser.
- Customizable Shifts for Any Workflow: Fully flexible shift configurations (fixed, rotating, split‑shift, open) suit all team structures. Perfect for part‑time staff, multi‑department operations, and 24/7 workplaces, this feature eliminates manual scheduling errors. It also supports custom weekly overtime rules and dual OT1/OT2 pay grades, enabling precise, adaptive overtime payroll calculations that align with diverse company compensation policies.
- Bank-Grade Data Security & Compliance: Powered by AWS US servers with end-to-end encryption, your attendance data is stored securely and fully compliant with global data protection standards, keeping sensitive workforce records protected.
- Multi-Language Support for Global Teams: NGTeco Office software supports 7+ languages (English, Spanish, French, German, Italian, Japanese, Latin American Spanish) for diverse, international workforces.
- Large Storage & Offline Functionality: Supports up to 200 users and 30,000 logs, connects via 2.4GHz WiFi or LAN. Offline punch capture syncs automatically to the cloud once network is restored, no data loss.
For QuickBooks Time team management
- Start setup from an eligible QuickBooks Online or Workforce account using Intuit’s QuickBooks Time setup guide.
- Configure the work and pay schedule, overtime rules, payroll mapping, and the workers who will track time.
- Choose the customer, project, service-item, and billable options workers need. Intuit says workers added in QuickBooks Online can flow into QuickBooks Time; connected items such as employees, vendors, customers, payroll items, service items, billable items, classes, and locations are managed in the source system.
- Tell workers which entry method to use: browser, mobile device, or kiosk. Set up approval responsibilities if your process requires a manager to review time.
- Review and approve timesheets as applicable, then use approved hours for payroll, invoicing, or reports.
Approvals, location, and the QuickBooks Time transition
QuickBooks Time’s documented team workflows include approvals, scheduling, customer or project assignments, team administration, and time-off requests. Location visibility depends on the worker sharing location. These capabilities are plan-dependent; check the feature availability for your subscription in Intuit’s QuickBooks Time usage guide.
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1Fix the driver behind crashes, sound loss and screen glitches2Clear out junk files and repair common Windows errors3Scan for outdated or missing drivers - takes under a minuteIntuit has described a phased move of classic QuickBooks Time management and scheduling into QuickBooks Online. Its product update says an initial wave would begin in September and describes retiring the classic site “in a few months,” but does not establish a definitive completion date. Follow the migration notice for your account and the controls currently shown in your Intuit interface rather than assuming every account has moved.
Rank #3
- Streamlined Scheduling & Auto Time Tracking: Effortlessly manage shifts (including overnight schedules) with auto-calculated work hours. Real-time punch detection ensures accurate attendance records, simplifying admin tasks without complex setup.
- Fast & Reliable Fingerprint Recognition: Advanced sensor authenticates wet/dry fingerprints in 0.5 seconds, delivering quick, secure clock-ins 24/7. Consistent performance reduces wait times for all shifts.
- Flexible Payroll Sync: Align tracked hours with any payroll cycle (monthly/bi-weekly/weekly). Export timesheets via email or USB for error-free, fast payroll processing.
- Easy Attendance Editing & Real-Time Sync: Edit punches in seconds via the mobile app, with instant sync across the system (requires the same local network). Ensures accurate hours and simplifies payroll adjustments.
- Built-In Data Protection: Integrated backup safeguards attendance records during power outages, keeping data secure and recoverable to minimize disruptions.
Some processes still depend on classic QuickBooks Time: Intuit says timesheet submissions and DCAA compliance require approval there. If either applies to your business, verify the required approval route in the account before changing your workflow.
Independent reader supportYour contribution helps us test, update, and keep practical guides available for everyone.What does QuickBooks Time cost?
As of the US pricing page checked October 7, 2026, Intuit listed Time Premium at a $20 monthly base price plus $10 per user per month, and Elite at a $40 monthly base price plus $12 per user per month. The page also showed a limited introductory discount; offer terms may exclude per-user charges. These are date-sensitive prices, not a guarantee of what a particular account will be charged. Confirm current pricing and eligibility on Intuit’s QuickBooks Time pricing page before choosing a plan.
Quick Recap
Best Value
- Advanced Time Tracking: The uAttend JR2000 makes employee time tracking effortless and accurate, powered by a cloud-based system designed for business efficiency.
- Complete Payroll Tasks with Ease: With uAttend, we automate payroll with time and attendance data, handle tax filings, and make switching easy.
- Real-Time Data Access: View, track, and manage employee attendance in real-time from any device, providing flexibility and control no matter where you are.
- Easy Setup & User-Friendly Interface: Enjoy an intuitive interface and straightforward setup process, making it accessible for any team, from first-time users to tech-savvy managers.
- In-Depth Reporting Capabilities: Gain valuable insights into attendance trends, productivity, and labor costs with our comprehensive reporting tools.
Rank #4
- STANDALONE & SECURE TIME CLOCK FOR SMALL BUSINESS: The HapAttend time clock is a fully standalone device that works without WiFi, internet connection, or complicated software. It is ideal for workplaces without network access and can be installed anywhere in your business. Keep attendance data private and secure with local storage, and easily export attendance reports via the included USB flash drive in Excel format.
- PLUG & PLAY, READY TO USE IN MINUTES: The HapAttend time clocks for employees small business is designed for simple setup with no technical knowledge or IT support required. Ready to use right out of the box, you can complete the setup and start managing employee attendance within minutes. A step-by-step YouTube tutorial is available to help you get started quickly.
- AUTOMATIC HOURS CALCULATION & PAPERLESS ATTENDANCE: The HapAttend clock in machine for employees automatically calculates working hours, eliminating manual calculations and reducing errors. Say goodbye to paper time cards, ink ribbons, and costly replacement supplies. With a one-time purchase, enjoy full access to all system functions with no monthly subscription fees, recurring costs, or hidden charges. Attendance records are stored digitally for accurate, instant tracking, helping businesses save time and reduce operating expenses.
- MULTIPLE PUNCHES & NIGHT SHIFT SUPPORT: Employees can keep the same punch habits as a traditional time clock—clock in, clock out, start breaks, end breaks, or punch multiple times per day. The HapAttend time clock punch machine supports overnight shifts and automatically recognizes night shifts with simple settings, ensuring working hours are recorded on the correct workday for accurate attendance tracking.
- MULTI-LANGUAGE SUPPORT & WORRY-FREE SERVICE: The HapAttend time card machine supports English, Spanish, German, French, and Italian, allowing you to easily switch to your preferred language. Need a user manual in another language? Contact our support team for assistance. Enjoy worry-free use with a 1-year warranty and lifetime customer support—we’re always here to help when you need us.
Quick checklist before choosing
- Need only billable customer or project hours? Check whether basic QBO time entry meets that need.
- Need schedules, approvals, time off, or team clock-in options? Compare QuickBooks Time features with your specific plan.
- Using Workforce Payroll or Payroll Core? Resolve the compatibility caveat before relying on basic QBO timesheets.
- Want a shared clock-in station? A supported tablet or computer can serve as a kiosk, but confirm current device requirements.
- See classic QuickBooks Time in your account? Follow your migration notice and verify the current approval process.
Product prices and availability are accurate as of the date/time indicated and are subject to change. Any price and availability information displayed on Amazon at the time of purchase will apply.
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