XAP
XAP: A broad Australian childcare platform with dedicated CCS and family workflows. Ranked #27 of 86 in Early Childhood Education Software by our editors (6.3/10); pricing: 30-day trial; best for australian providers needing CCS compliance workflows.
At a glance
- Editor score6.3 / 10
- Pricing30-day trial
- Best forAustralian providers needing CCS compliance workflows
- Free planNo
- Family communicationYes
- Founded2019 · Murarrie, Queensland, Australia
- Facts checked20 Sep 2026
Where it wins
- Covers enrolment, attendance, billing, CCS and learning workflows
- Guardian apps support family communication on Apple and Android
- Enterprise plan supports multi-centre workflows and reporting
Where it doesn't
- No free plan is available
- Advanced features are reserved for higher paid tiers
- The platform is focused on Australian early learning services
Our verdict on XAP
XAP is a childcare management platform for Australian long day care services, kindergartens, preschools and OSHC providers. It brings together waitlists, enrolment, child and family records, digital sign-in and sign-out, attendance, billing, payments, CCS submissions, family communication, learning documentation and reporting. The platform supports single-centre and multi-centre operators through a web application, with companion apps for educators and guardians. Its focus suits providers that want operational, compliance and family-facing workflows in one system.
The published plans show three tiers: Rise, Scale and Enterprise. Rise includes unlimited users, centralised waitlist management, unlimited children, guardians and nominees, a guardian app for Apple and Android devices, and booking and attendance reports. Scale adds a customisable enrolment form, automated waitlist offers, online incident and injury records, family, finance and CCS reports, plus API access. Enterprise is designed for larger or more complex operations, adding multi-centre workflows, advanced integrations, API access and enterprise reporting. XAP is paid software with a 30-day trial and no free plan.
Platform coverage is one of XAP's main strengths. It runs on web, iOS and Android, and connects with 1Place Childcare, Child Care Subsidy workflows and state government kindergarten programs. Its feature set is broad rather than narrowly focused: providers can manage attendance, automated invoicing, payments, messages, notifications, daily updates, learning plans and dashboards alongside enrolment and CCS administration. That breadth makes XAP a strong fit for Australian services needing connected compliance and centre-management processes. Smaller providers seeking a free product, or organisations outside the Australian early learning context, may prefer a more narrowly targeted alternative.
Your product? Our editors can test XAP in depth and publish a review, labelled as paid · from $149/mo →
XAP pricing
XAP fact sheet
| Free plan | No |
|---|---|
| Paid from | Not verified |
| Enrollment management | Yes |
| Family communication | Yes |
| Attendance and check-in | Yes |
| Billing and payments | Yes |
| Lesson planning | Yes |
| Mobile apps | Both |
| Child capacity | Not verified |
| Free trial | 30 days |
| Deployment | Cloud, Mobile |
| Platforms | Web, iOS, Android |
| Support | Email, Phone, Tickets, Docs |
| Built for | Small business, Mid-market, Enterprise (editorial estimate) |
| Integrations | 3 integrations: 1Place Childcare, Child Care Subsidy (CCS), State government kindergarten programs See all → |
| Pricing | 30-day trial (source) |
| Website | xap.net.au |
| Facts checked | 20 Sep 2026 |
XAP integrations
XAP lists 3 integrations on its own site.
- 1Place Childcare
- Child Care Subsidy (CCS)
- State government kindergarten programs
Alternatives to XAP
- ProcareA mature all-in-one system for established centers managing operations, learning, and billing.8.9
- BrightwheelA broad web and mobile platform for managing multi-site early education operations.8.8
- ParentA connected childcare platform for enrollment, family workflows, staffing, and reporting.8.7
Also Ranked In
XAP is ranked in 3 of our directories.
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Featured on iTechGuides
XAP is listed in our Early Childhood Education Software directory. Add the badge to your site — it links back to this page.
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Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
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