Procare
Procare: A mature all-in-one system for established centers managing operations, learning, and billing. Ranked #1 of 86 in Early Childhood Education Software by our editors (8.9/10); pricing: Pricing on request; best for established centers needing mature all-in-one software.
At a glance
- Editor score8.9 / 10
- PricingPricing on request
- Best forEstablished centers needing mature all-in-one software
- Family communicationYes
- Founded1992 · Denver, Colorado, United States
- Facts checked20 Sep 2026
Where it wins
- Combines enrollment, attendance, ratios, billing, learning, and reporting
- Supports family communication through messages, photos, videos, and updates
- Offers multi-center management and integrations with major business tools
Where it doesn't
- Pricing requires a request to the sales team
- Its broad feature set may exceed the needs of smaller providers
- Multi-center tools are less relevant for single-site programs
Our verdict on Procare
Procare is child care management software for daycare centers, schools, in-home providers, before- and after-school programs, and multi-center organizations. It brings enrollment, waitlists, attendance, staff-to-child ratio tracking, family communication, digital records, classroom planning, billing, reporting, and payment collection into one product. Web access is paired with iOS and Android apps, supporting family communication, check-in, payments, photos, videos, and developmental updates. Established centers that want one system across administrative and classroom workflows are the clearest fit.
The published pricing approach is contact-sales rather than a set of public plan tiers. Schools and centers request pricing, while the product scope spans operational, financial, family-facing, and learning functions. The breadth can be useful for organizations that would otherwise coordinate separate tools for registration, attendance, tuition, curriculum, and reporting. It can also make Procare more than a small provider needs, particularly when the main requirement is a focused check-in, billing, or communication tool.
Its ecosystem supports connections with QuickBooks, Gusto, Checkr, IntelliKid Systems, ABCmouse.com, Lakeshore Learning, Learning Beyond Paper, MarcoPolo Learning, Listen360, and KidKare by Minute Menu. Reporting covers financial, attendance, enrollment, custom, and multi-center needs, while ratio alerts and digital records address day-to-day center administration. Choose Procare when a center needs mature coverage across multiple functions or locations and values mobile access for families. Consider a narrower alternative if you want a simpler product with a more focused workflow or a publicly defined pricing structure.
Your product? Our editors can test Procare in depth and publish a review, labelled as paid · from $149/mo →
Procare pricing
Procare fact sheet
| Free plan | Not verified |
|---|---|
| Paid from | Not verified |
| Enrollment management | Yes |
| Family communication | Yes |
| Attendance and check-in | Yes |
| Billing and payments | Yes |
| Lesson planning | Yes |
| Mobile apps | Both |
| Child capacity | Not verified |
| Deployment | Cloud, Desktop, Mobile |
| Platforms | Web, iOS, Android |
| Compliance & security | SOC 2, PCI DSS |
| Support | Email, Phone, Live chat, Community, Docs |
| Built for | Small business, Mid-market, Enterprise (editorial estimate) |
| Integrations | 10 integrations: QuickBooks, Gusto, IntelliKid Systems, ABCmouse.com, Lakeshore Learning, Learning Beyond Paper … See all → |
| Pricing | Pricing on request (source) |
| Website | procaresoftware.com |
| Facts checked | 20 Sep 2026 |
Procare integrations
Procare lists 10 integrations on its own site.
- QuickBooks
- Gusto
- IntelliKid Systems
- ABCmouse.com
- Lakeshore Learning
- Learning Beyond Paper
- MarcoPolo Learning
- Checkr
- Listen360
- KidKare by Minute Menu
See all Procare integrations →
Alternatives to Procare
- BrightwheelA broad web and mobile platform for managing multi-site early education operations.8.8
- ParentA connected childcare platform for enrollment, family workflows, staffing, and reporting.8.7
- illumineA broad childcare platform for centers that want operations, learning, and AI workflows together.8.6
See all Procare alternatives →
Procare vs the competition
- Procare vs Brightwheel
- Procare vs Parent
- Procare vs illumine
- Procare vs Famly
- Procare vs Xplor Education
- Procare vs Kindertales
Compare Procare with any tool side by side →
Also Ranked In
Procare is ranked in 5 of our directories.
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Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
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