XAP review
A broad Australian childcare platform with dedicated CCS and family workflows.
Reviewed by iTechGuides Editors · Editorial team · Updated Nov 2026
XAP is a childcare management platform for Australian long day care services, kindergartens, preschools and OSHC providers. It brings together waitlists, enrolment, child and family records, digital sign-in and sign-out, attendance, billing, payments, CCS submissions, family communication, learning documentation and reporting. The platform supports single-centre and multi-centre operators through a web application, with companion apps for educators and guardians. Its focus suits providers that want operational, compliance and family-facing workflows in one system.
The published plans show three tiers: Rise, Scale and Enterprise. Rise includes unlimited users, centralised waitlist management, unlimited children, guardians and nominees, a guardian app for Apple and Android devices, and booking and attendance reports. Scale adds a customisable enrolment form, automated waitlist offers, online incident and injury records, family, finance and CCS reports, plus API access. Enterprise is designed for larger or more complex operations, adding multi-centre workflows, advanced integrations, API access and enterprise reporting. XAP is paid software with a 30-day trial and no free plan.
Platform coverage is one of XAP's main strengths. It runs on web, iOS and Android, and connects with 1Place Childcare, Child Care Subsidy workflows and state government kindergarten programs. Its feature set is broad rather than narrowly focused: providers can manage attendance, automated invoicing, payments, messages, notifications, daily updates, learning plans and dashboards alongside enrolment and CCS administration. That breadth makes XAP a strong fit for Australian services needing connected compliance and centre-management processes. Smaller providers seeking a free product, or organisations outside the Australian early learning context, may prefer a more narrowly targeted alternative.
Questions about XAP
Is there a free trial of XAP? Yes: a 30-day free trial.
What does XAP run on? Web, iOS and Android. It runs in the cloud and as a mobile app.
What does XAP integrate with? 3 integrations: 1Place Childcare, Child Care Subsidy (CCS) and State government kindergarten programs.
Who is XAP built for? Small businesses, mid-market companies and enterprises (our editorial estimate).
XAP pros and cons
- Where it wins
- Covers enrolment, attendance, billing, CCS and learning workflows
- Guardian apps support family communication on Apple and Android
- Enterprise plan supports multi-centre workflows and reporting
- Where it doesn't
- No free plan is available
- Advanced features are reserved for higher paid tiers
- The platform is focused on Australian early learning services
XAP fact sheet, pricing and score →
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