WhosOffice review
A rules-driven scheduling platform for shift-based teams with identity and calendar integrations.
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
WhosOffice is a cloud-based employee scheduling and workforce management platform for shift-based organizations. Planners can create rotas, assign work according to demand, skills, seniority and qualifications, manage leave and TOIL, distribute schedules, and notify employees about open shifts. Staff can view schedules, request leave, receive alerts and swap shifts through the web service and Android or iOS apps. Task planning, reporting, data export and calendar synchronization extend it beyond basic rota creation.
Its strongest fit is for organizations that need scheduling rules and workforce identity controls in the same system. WhosOffice integrates with Microsoft Outlook Calendar and Google Calendar, while OneLogin, Auth0, Microsoft Azure, Okta, G Suite and Microsoft Active Directory support identity and access workflows. The listed compliance and security capabilities include ISO 27001, GDPR, PCI DSS and SSO via SAML. Email, phone and documentation support are available, giving small, mid-market and enterprise teams several support routes.
Pricing is paid, with a free two-month trial that does not require a credit card. The service is billed month-to-month after the trial, and the pricing process uses a staff-count calculator. That structure may suit teams that want to align cost with workforce size, though buyers should expect a calculated quote rather than a simple universal entry price. Choose WhosOffice when demand-, skills- or qualification-based planning, open-shift communication, leave management and calendar or identity integration are priorities. Organizations seeking a free scheduling product or a broader general-purpose project planning tool should look elsewhere.
WhosOffice pros and cons
- Where it wins
- Schedules staff by demand, skills, seniority and qualifications
- Supports leave, TOIL, open shifts, swaps and staffing restrictions
- Connects calendars, identity providers and mobile apps
- Where it doesn't
- Paid service with no free plan
- Pricing is calculated by staff count
- More focused on shift-based work than general project planning
WhosOffice fact sheet, pricing and score →
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