WhenMeet.me
WhenMeet.me: A focused free tool for comparing group availability across calendars. Ranked #134 of 193 in Calendar Apps by our editors (3.0/10); pricing: Free plan; best for groups comparing availability across calendars.
At a glance
- Editor score3.0 / 10
- PricingFree plan
- Best forGroups comparing availability across calendars
- Free planYes
- Paid fromFree
- Founded2024
- Facts checked21 Sep 2026
Where it wins
- Live Google and Outlook free/busy matching
- Manual grids and heat maps include people without supported calendars
- Unlimited meetings, participants and calendar connections on the Free plan
Where it doesn't
- No dedicated mobile apps
- iCloud and Proton participants require manual availability
- Focused on scheduling rather than broader calendar management
Our verdict on WhenMeet.me
WhenMeet.me is a web-based group scheduling tool for meetings involving people across companies, time zones and calendar providers. It combines live free/busy information from Google Calendar and Microsoft Outlook with manually entered availability for iCloud, Proton or participants without a calendar. Groups can compare options in a shared heat map, while invitees can view, RSVP or suggest alternate times without creating an account. It suits organizers who need one scheduling view across mixed calendars and participants.
Its strongest point is the breadth of its scheduling workflow. Hosts can create calendar events with Google Meet or Microsoft Teams links, send ICS invitations and use RSVP support. Time-zone-aware availability views help groups compare times across regions, and guest alternate-time suggestions keep changes within the scheduling process. The HTTP API and MCP server add options for teams that need to connect scheduling activity with other systems. Google Calendar, Microsoft Outlook, Google Meet, Microsoft Teams and Apple iCloud Calendar are supported, although iCloud participation currently relies on manually entered availability rather than native CalDAV synchronization.
The published Free plan costs 0 and includes unlimited meetings, unlimited participants, unlimited calendar connections and no credit card requirement. There is no paid tier, so the offering is straightforward for groups seeking scheduling features without a subscription decision. The trade-off is focus: WhenMeet.me is centered on coordinating availability, event creation and invitations rather than serving as a broader calendar application. It also has no dedicated mobile apps. Choose it for free, cross-provider group scheduling on the web; choose an alternative if native mobile access, deeper calendar management or automatic iCloud synchronization is essential.
Questions about WhenMeet.me
Does WhenMeet.me have a free plan? Yes, there is a free plan.
What does WhenMeet.me run on? Web. It runs in the cloud.
What does WhenMeet.me integrate with? 5 integrations: Google Calendar, Microsoft Outlook, Google Meet, Microsoft Teams and Apple iCloud Calendar.
Who is WhenMeet.me built for? Solo users, small businesses and mid-market companies (our editorial estimate).
Your product? Our editors can test WhenMeet.me in depth and publish a review, labelled as paid · from $149/mo →
WhenMeet.me pricing
All 1 WhenMeet.me plans and prices →
WhenMeet.me fact sheet
| Free plan | Yes |
|---|---|
| Paid from | Free |
| Shared calendars | Not verified |
| Time blocking | Not verified |
| Scheduling links | Yes |
| Calendar sync | Two_way |
| Mobile apps | Not verified |
| Video meeting support | Yes |
| Deployment | Cloud |
| Platforms | Web |
| Support | Email, Docs |
| Built for | Solo, Small business, Mid-market (editorial estimate) |
| Integrations | 5 integrations: Google Calendar, Microsoft Outlook, Google Meet, Microsoft Teams, Apple iCloud Calendar |
| Pricing | Free plan (source) |
| Website | whenmeet.me |
| Facts checked | 21 Sep 2026 |
WhenMeet.me integrations
WhenMeet.me lists 5 integrations on its own site.
- Google Calendar
- Microsoft Outlook
- Google Meet
- Microsoft Teams
- Apple iCloud Calendar
Alternatives to WhenMeet.me
- Google CalendarA versatile calendar for personal schedules and Google Workspace collaboration.9.4
- Microsoft OutlookA flexible calendar choice for people and teams already working in Microsoft’s ecosystem.9.2
- Zoho CalendarA low-cost calendar with booking, sync, room reservations, and broad integrations.9.1
See all WhenMeet.me alternatives →
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Reviewed by iTechGuides Editors · Editorial team · Updated Nov 2026
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