WhenMeet.me review
A focused free tool for comparing group availability across calendars.
Reviewed by iTechGuides Editors · Editorial team · Updated Nov 2026
WhenMeet.me is a web-based group scheduling tool for meetings involving people across companies, time zones and calendar providers. It combines live free/busy information from Google Calendar and Microsoft Outlook with manually entered availability for iCloud, Proton or participants without a calendar. Groups can compare options in a shared heat map, while invitees can view, RSVP or suggest alternate times without creating an account. It suits organizers who need one scheduling view across mixed calendars and participants.
Its strongest point is the breadth of its scheduling workflow. Hosts can create calendar events with Google Meet or Microsoft Teams links, send ICS invitations and use RSVP support. Time-zone-aware availability views help groups compare times across regions, and guest alternate-time suggestions keep changes within the scheduling process. The HTTP API and MCP server add options for teams that need to connect scheduling activity with other systems. Google Calendar, Microsoft Outlook, Google Meet, Microsoft Teams and Apple iCloud Calendar are supported, although iCloud participation currently relies on manually entered availability rather than native CalDAV synchronization.
The published Free plan costs 0 and includes unlimited meetings, unlimited participants, unlimited calendar connections and no credit card requirement. There is no paid tier, so the offering is straightforward for groups seeking scheduling features without a subscription decision. The trade-off is focus: WhenMeet.me is centered on coordinating availability, event creation and invitations rather than serving as a broader calendar application. It also has no dedicated mobile apps. Choose it for free, cross-provider group scheduling on the web; choose an alternative if native mobile access, deeper calendar management or automatic iCloud synchronization is essential.
Questions about WhenMeet.me
Does WhenMeet.me have a free plan? Yes, there is a free plan.
What does WhenMeet.me run on? Web. It runs in the cloud.
What does WhenMeet.me integrate with? 5 integrations: Google Calendar, Microsoft Outlook, Google Meet, Microsoft Teams and Apple iCloud Calendar.
Who is WhenMeet.me built for? Solo users, small businesses and mid-market companies (our editorial estimate).
WhenMeet.me pros and cons
- Where it wins
- Live Google and Outlook free/busy matching
- Manual grids and heat maps include people without supported calendars
- Unlimited meetings, participants and calendar connections on the Free plan
- Where it doesn't
- No dedicated mobile apps
- iCloud and Proton participants require manual availability
- Focused on scheduling rather than broader calendar management
WhenMeet.me fact sheet, pricing and score →
Advertiser disclosure: iTechGuides is reader-supported. Vendors can pay for top positions in our rankings and for a place on other products' pages, and we may earn a commission when you click some links. Bought places stand at the number bought; this page and our disclosure say so. Paying vendors may get a fuller, more detailed review from our editors, and that review can change their score. How we rank.
Last updated · How we research and update