Vivotics review
A broad AI workspace with permission-scoped meeting capture and a high annual starting price.
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
Vivotics combines an AI meeting notetaker with a broader work operating system for agencies, software teams, and professional service businesses. Its bot joins Google Meet, Microsoft Teams, Zoom, or Jitsi calls, transcribes speakers, produces summaries and decisions, and extracts action items with owners and due dates. Teams can also paste transcripts or upload recordings. Meeting outputs connect with Vivotics tasks and the wider workspace, which includes project, CRM, invoicing, HR, and support functions. Google Calendar scheduling and self-hosted deployment extend its platform coverage.
Pricing is workspace-based rather than per user, with annual billing. The Launch plan costs $2,000 per workspace per year and includes all modules, flat workspace pricing, up to 30 team members, and 20 client seats. Launch + AI costs $4,000 per workspace per year and adds unlimited AI usage while retaining the same workspace, team-member, and client-seat structure. A 30-day trial is available, but there is no free plan. This structure may suit established teams that want one workspace across multiple business functions, while smaller teams focused only on meeting notes may find the annual commitment difficult to justify.
The main distinction is how meeting intelligence feeds into operational work. Accepted suggestions can become linked Vivotics tasks, giving action items a direct place in the workspace rather than leaving them in a transcript. Permission-scoped AI processing also supports teams that need defined access boundaries. Platform coverage includes web, Windows, macOS, iOS, Android, and self-hosted deployment, with integrations for Google Meet, Microsoft Teams, Zoom, Jitsi, and Google Calendar. Choose Vivotics when connected workspace management and controlled processing matter; choose an alternative when you need a lower-cost, meeting-focused tool or a broader integration catalog.
Vivotics pros and cons
- Where it wins
- Transcribes Google Meet, Teams, Zoom, and Jitsi speaker by speaker
- Extracts owners, due dates, decisions, and open questions
- Converts accepted suggestions into linked Vivotics tasks
- Where it doesn't
- Starts at $2,000 per workspace per year
- AI usage requires the $4,000 Launch + AI plan
- Five listed integrations may limit ecosystem fit
Vivotics fact sheet, pricing and score →
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