Tenant File
Tenant File: A Windows-focused system for rental records, accounting, payments, reporting, and work orders. Ranked #246 of 267 in Property Management Software by our editors (3.0/10); pricing: Paid; best for managers preferring Windows-based accounting.
At a glance
- Editor score3.0 / 10
- PricingPaid
- Best forManagers preferring Windows-based accounting
- Free planNo
- Paid from$50/mo
- Online rent collectionYes
- Facts checked21 Sep 2026
Where it wins
- Clear monthly tiers support up to 100, 250, or 500 rentals.
- Accounting covers ledgers, rent, late fees, deposits, and reconciliation.
- Includes work orders, ACH payments, reports, backups, and email tools.
Where it doesn't
- Access is Windows-based and centered on laptop or desktop use.
- Integration options are limited to DirectPAY and Zip Reports.
- Online rent payments and work orders use optional add-ons.
Our verdict on Tenant File
Tenant File is property management and accounting software for landlords, rental property owners, and property managers. Its cloud-hosted Virtual Server brings together rental and tenant records, owner and vendor ledgers, rent posting, late fees, deposit accounting, bank reconciliation, check writing, vendor payments, reporting, backups, reminders, and email. The product is designed for operators managing rentals from a Windows-based laptop or desktop environment, with support for online tenant work orders and ACH rent payments through optional services.
Pricing is organized by rental capacity and billed monthly. Tenant File 100 costs $50 per month for up to 100 rentals, Tenant File 250 costs $100 per month, and Tenant File 500 costs $200 per month. Each published tier includes a cloud-hosted Virtual Server. The official site also presents a one-month free trial for new Tenant File Cloud users. This structure gives smaller rental operators a clear entry point while allowing a move to higher capacities without changing the core plan format. The service is paid rather than free, and DirectPAY rent collection and online work-order submissions are optional add-ons.
The strongest fit is a Windows-oriented manager who wants accounting and property operations in one focused system. Core tools cover the financial workflow, while reports can be exported and built-in backups support routine administration. Online ACH payments are available through Aliaswire DirectPAY, and Zip Reports is the listed reporting integration. Tenant File is less suitable for teams seeking broad integrations, mobile apps, or a platform-first workflow beyond Windows and web access. Choose it for structured rental accounting and records; consider an alternative if wider ecosystem coverage or mobile access is central to daily work.
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Tenant File pricing
All 3 Tenant File plans and prices →
Tenant File fact sheet
| Free plan | No |
|---|---|
| Paid from | $50/mo |
| Online rent collection | Yes |
| Tenant portal | Not verified |
| Maintenance management | Yes |
| Property accounting | Yes |
| Included units | 100 units |
| Lease management | Not verified |
| Mobile app coverage | Web only |
| Deployment | Cloud |
| Platforms | Windows |
| Support | Email, Phone, Tickets, Docs |
| Built for | Solo, Small business, Mid-market (editorial estimate) |
| Integrations | 2 integrations: Aliaswire DirectPAY, Zip Reports |
| Pricing | Paid (source) |
| Website | tenantfile.com |
| Facts checked | 21 Sep 2026 |
Tenant File integrations
Tenant File lists 2 integrations on its own site.
- Aliaswire DirectPAY
- Zip Reports
Alternatives to Tenant File
- RealPage OneSiteA connected multifamily suite spanning leasing, finance, maintenance, compliance, and automation.9.2
- GuestyA broad short-term rental platform with channel, operations, and owner-management tools.9.0
- RealPage Commercial Property ManagementA focused commercial leasing system for accounting, recoveries, tenant service, and portfolio reporting.8.8
See all Tenant File alternatives →
Also Ranked In
Tenant File is ranked in 2 of our directories.
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Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
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