Tenant File review
A Windows-focused system for rental records, accounting, payments, reporting, and work orders.
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
Tenant File is property management and accounting software for landlords, rental property owners, and property managers. Its cloud-hosted Virtual Server brings together rental and tenant records, owner and vendor ledgers, rent posting, late fees, deposit accounting, bank reconciliation, check writing, vendor payments, reporting, backups, reminders, and email. The product is designed for operators managing rentals from a Windows-based laptop or desktop environment, with support for online tenant work orders and ACH rent payments through optional services.
Pricing is organized by rental capacity and billed monthly. Tenant File 100 costs $50 per month for up to 100 rentals, Tenant File 250 costs $100 per month, and Tenant File 500 costs $200 per month. Each published tier includes a cloud-hosted Virtual Server. The official site also presents a one-month free trial for new Tenant File Cloud users. This structure gives smaller rental operators a clear entry point while allowing a move to higher capacities without changing the core plan format. The service is paid rather than free, and DirectPAY rent collection and online work-order submissions are optional add-ons.
The strongest fit is a Windows-oriented manager who wants accounting and property operations in one focused system. Core tools cover the financial workflow, while reports can be exported and built-in backups support routine administration. Online ACH payments are available through Aliaswire DirectPAY, and Zip Reports is the listed reporting integration. Tenant File is less suitable for teams seeking broad integrations, mobile apps, or a platform-first workflow beyond Windows and web access. Choose it for structured rental accounting and records; consider an alternative if wider ecosystem coverage or mobile access is central to daily work.
Tenant File pros and cons
- Where it wins
- Clear monthly tiers support up to 100, 250, or 500 rentals.
- Accounting covers ledgers, rent, late fees, deposits, and reconciliation.
- Includes work orders, ACH payments, reports, backups, and email tools.
- Where it doesn't
- Access is Windows-based and centered on laptop or desktop use.
- Integration options are limited to DirectPAY and Zip Reports.
- Online rent payments and work orders use optional add-ons.
Tenant File fact sheet, pricing and score →
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