StaffPortal
StaffPortal: A focused free HR toolkit for technical teams that can self-host. Ranked #190 of 231 in HR Software by our editors (3.0/10); pricing: Free plan; best for technical teams wanting free self-hosted workforce tools.
At a glance
- Editor score3.0 / 10
- PricingFree plan
- Best forTechnical teams wanting free self-hosted workforce tools
- Free planYes
- Paid fromFree
- Employee recordsYes
- Facts checked22 Sep 2026
Where it wins
- Attendance, timesheets, leave, expenses, and visitor management
- OAuth and SAML 2.0 SSO with immutable audit logs
- MIT-licensed, self-hosted deployment with GDPR data export
Where it doesn't
- No mobile support is shipped; it is on the roadmap
- Does not cover onboarding or performance management
- Narrower HR scope than full employee-record platforms
Our verdict on StaffPortal
StaffPortal is a self-hosted, open-source HR and workforce platform for small and medium-sized organisations. It brings together attendance, timesheets, leave requests and accruals, expense claims, visitor management, announcements, polls, wellness, IT support, and employee data. A PIN-based kiosk supports clock-ins and visitor check-ins, while QR codes and PDF passes support visitor workflows. Its strongest fit is for technical teams that want a free workforce system they can deploy and manage on their own infrastructure.
The published product details show a free plan built around MIT-licensed software rather than a hosted subscription structure. Organisations deploy the application themselves, and each deployment serves one organisation. StaffPortal runs as a Next.js application using Supabase and can be deployed on Vercel or other infrastructure. The surrounding ecosystem includes Supabase, Vercel, Resend, Groq, Microsoft Entra ID, Google Workspace, GitHub, and GitLab. OAuth and SAML 2.0 support also make it suitable for teams that already manage identity through established work platforms.
Governance features give StaffPortal useful depth for a focused workforce tool: role-based access, an immutable audit log, GDPR data export, and single sign-on are all included. The trade-off is scope. It does not cover onboarding or performance management, and the positioning is narrower around operational workforce tasks than a broader HR suite with verified employee records. Mobile support is on the roadmap rather than shipped. Choose StaffPortal when self-hosting, source availability, attendance, leave, expenses, visitors, and access controls matter most; choose an alternative when mobile apps, onboarding, performance management, or a wider HR scope are central requirements.
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StaffPortal pricing
StaffPortal fact sheet
| Free plan | Yes |
|---|---|
| Paid from | Free |
| Employee records | Yes |
| Time-off management | Yes |
| Employee onboarding | Yes |
| Performance management | Not verified |
| Time tracking | Yes |
| Mobile apps | Not verified |
| Deployment | Cloud, Self-hosted |
| Platforms | Web |
| Compliance & security | SSO/SAML |
| Support | Community, Docs |
| Built for | Small business, Mid-market (editorial estimate) |
| Integrations | 8 integrations: Supabase, Vercel, Resend, Groq, Microsoft Entra ID, Google Workspace … |
| Pricing | Free plan |
| Website | sarmalinux.com |
| Facts checked | 22 Sep 2026 |
StaffPortal integrations
StaffPortal lists 8 integrations on its own site.
- Supabase
- Vercel
- Resend
- Groq
- Microsoft Entra ID
- Google Workspace
- GitHub
- GitLab
Alternatives to StaffPortal
- Workday Human Capital ManagementA broad HCM suite for enterprises that need configurable HR, workforce and compliance capabilities.9.2
- RipplingBroad HR administration, automation, and global workforce support with contact-sales pricing.9.1
- SAP SuccessFactors HCMA broad HCM suite for enterprises building structured skills and career frameworks.9.0
See all StaffPortal alternatives →
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Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
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