Smartnotation
Smartnotation: Structured meeting records with action tracking, search and access controls. Ranked #38 of 111 in Meeting Notes Software by our editors (5.2/10); pricing: Free plan; best for teams that need structured minutes and permissions.
At a glance
- Editor score5.2 / 10
- PricingFree plan
- Best forTeams that need structured minutes and permissions
- Free planYes
- Founded2016 · Leiden, Netherlands
- Facts checked22 Sep 2026
Where it wins
- Create minutes by voice or keyboard, then organize agendas and attendees.
- Assign actions and decisions, with dashboards to track action progress.
- Freeze versions, attach files and control access to meeting records.
Where it doesn't
- Audio transcription is limited to Teams plans.
- Free storage is capped at 200MB per user.
- Enterprise is the only plan listed with full admin control and integrations.
Our verdict on Smartnotation
Smartnotation is a meeting-minutes application for organizations that need to prepare, organize and distribute structured records. Users can create minutes by voice or keyboard, manage agendas and attendees, capture decisions and actions, and assign follow-up work. Its search, personal dashboards and access controls suit teams that want meeting records to serve as working documents, not just archives. Small, mid-market and enterprise organizations are listed as fits; teams focused primarily on automated summaries or recording should compare alternatives carefully.
The plans retain unlimited meeting minutes, but differ in storage and support. Free includes up to 200MB per user, web and mobile access, FAQ and ticket support, and action assignment. Teams raises storage to 10GB per user, adds premium support and audio transcription of recorded meetings. Enterprise includes unlimited storage, premium support, full admin control and integrations. The published plan highlights do not show prices, so buyers should check the vendor's pricing page for current costs. The free tier gives teams a way to organize minutes, while transcription is a paid-plan distinction.
The product's strongest fit is structured follow-through: action and decision assignment, searchable records, progress dashboards, version freezing, attachments and granular authorization address the lifecycle of formal minutes. Microsoft Teams, Webex and Zapier are named integrations; Enterprise also lists integrations, alongside white labeling and on-premises hosting as possible enterprise provisions. Web and Android are listed platforms, with cloud, mobile and self-hosted deployment options described. Choose Smartnotation if controlled, searchable minutes and assigned follow-up are priorities. Look elsewhere if the central requirement is AI-generated summaries or a broader automated note-taking workflow, since those capabilities are not detailed here.
Your product? Our editors can test Smartnotation in depth and publish a review, labelled as paid · from $149/mo →
Smartnotation pricing
All 3 Smartnotation plans and prices →
Smartnotation fact sheet
| Free plan | Yes |
|---|---|
| Paid from | Not verified |
| Transcription | Yes |
| AI summaries | Not verified |
| Action-item tracking | Yes |
| Searchable archive | Yes |
| Meeting recording | Not verified |
| Speaker labels | Not verified |
| Note templates | Yes |
| Deployment | Cloud, Self-hosted, Mobile |
| Platforms | Web, Android |
| Compliance & security | 2FA |
| Support | Tickets, Docs |
| Built for | Small business, Mid-market, Enterprise (editorial estimate) |
| Integrations | 3,000+ integrations: Microsoft Teams, Webex by Cisco, Zapier See all → |
| Pricing | Free plan (source) |
| Website | smartnotation.com |
| Facts checked | 22 Sep 2026 |
Smartnotation integrations
Smartnotation lists 3,000+ integrations on its own site — the 3 named here are the ones its pages call out.
- Microsoft Teams
- Webex by Cisco
- Zapier
See all Smartnotation integrations →
Alternatives to Smartnotation
- Otter.aiA capable meeting archive with core transcription and summaries at a low paid entry price.9.2
- Krisp AI Meeting AssistantA full-featured meeting capture and follow-up tool with affordable annual pricing.9.0
- Fireflies.aiA broad meeting capture and intelligence suite for teams handling many languages and meeting sources.8.9
See all Smartnotation alternatives →
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Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
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