SchoolTracs review
A scheduling and operations platform for recurring lessons, attendance, payments, and branches.
Reviewed by iTechGuides Editors · Editorial team · Updated Nov 2026
SchoolTracs is a cloud-based course management system for tutoring schools, language centers, music and arts studios, fitness centers, and other education businesses. Its core focus is coordinating recurring and short-term lessons across teachers, rooms, students, and branches. Scheduling includes conflict detection and capacity controls, while attendance can use QR or barcode check-in. Student and teacher mobile apps extend access to schedules, attendance, payments, notifications, and related tasks.
Pricing is based on active students and charged per branch monthly. The published plans start at $40 per branch per month for fewer than 100 active students, then move to $70 for 101–250, $105 for 251–500, and $135 for 501–1000 active students. Each listed plan includes unlimited employee accounts, daily backups, customized receipts, Intelligent POS, Excel reporting, and a mobile app. A 14-day free trial is available, but there is no free plan. This structure suits providers that want branch-level pricing tied to enrollment, while organizations with several branches should account for the per-branch model.
Beyond scheduling, SchoolTracs covers student leave and make-up management, attendance, invoicing, payments, online bookings, and reporting. Its ecosystem includes web, iOS, Android, and API access, with integrations for Zoom, Google Meet, Zapier, Stripe, QFPay, 2C2P, and WhatsApp. Multi-branch management and reporting make it a strong fit for schools or lesson providers operating across locations. Organizations seeking only a simple timetable, without payments, attendance, student access, or branch operations, may find its broader course-management scope unnecessary.
Questions about SchoolTracs
Does SchoolTracs have a free plan? No free plan is listed; paid plans start at $40/site/mo (< 100 active students).
How much does SchoolTracs cost? SchoolTracs lists 4 paid plans; the lowest is < 100 active students at $40/site/mo.
Is there a free trial of SchoolTracs? Yes: a 14-day free trial; no card is needed.
What does SchoolTracs run on? Web, iOS and Android. It runs in the cloud and as a mobile app.
What does SchoolTracs integrate with? 7 integrations, including Zoom, Google Meet, Zapier, Stripe and QFPay.
Who is SchoolTracs built for? Small businesses, mid-market companies and enterprises (our editorial estimate).
SchoolTracs pros and cons
- Where it wins
- Detects teacher and room conflicts for recurring and short-term lessons
- Combines attendance, payments, invoicing, and point of sale
- Supports multi-branch reporting with student and teacher mobile apps
- Where it doesn't
- There is no free plan
- Monthly pricing increases with active-student volume and branch count
- The listed plans share the same core highlights across student bands
SchoolTracs fact sheet, pricing and score →
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