ScheduleBase review
A low-cost scheduler for small gym teams that keeps staffing basics in one place.
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
ScheduleBase is a web-based employee scheduling service for gyms, fitness centers, and other organizations. It is aimed at managers who need to create and publish schedules, manage staff availability, review time-off and schedule requests, and notify employees. Designated employees can self-schedule or edit their own schedules, while staff can access schedules through desktop and mobile browsers, iPhone, and Android apps. The service also supports assigning one person to multiple schedules.
Pricing is structured by employee count, with monthly plans starting at $10 for 1–20 employees. The 21–50 employee plan costs $25 per month, 51–100 costs $50, 101–150 costs $75, 151–200 costs $100, 201–300 costs $150, and 301–500 costs $250. Teams with 501 or more employees are directed to contact sales. ScheduleBase also offers a free first month, with no credit card required according to the current pricing page. Each listed plan highlights employee scheduling, while the product features cover availability, requests, notifications, and mobile access.
The product’s narrow focus is its main trade-off. It covers the core scheduling workflow for a small gym team, but it does not include verified shift swaps, time tracking, integrations, or multi-location support. That makes ScheduleBase a practical choice for organizations that want straightforward staff scheduling without a broader workforce-management scope. Gyms operating across multiple locations, connecting scheduling to other systems, tracking hours, or requiring verified shift exchanges should choose a product that explicitly provides those capabilities instead.
ScheduleBase pros and cons
- Where it wins
- Starts at $10 monthly for teams of 1–20 employees
- Handles availability, time-off requests, and self-scheduling
- Offers email, SMS, web, iOS, and Android access
- Where it doesn't
- No verified shift swaps or time tracking
- No integrations or multi-location support
- Larger teams pay more as employee counts increase
ScheduleBase fact sheet, pricing and score →
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