Scanlily review
A practical fit for small teams cataloging and tracking equipment across locations.
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
Scanlily is an inventory and asset-tracking platform for individuals, small teams, and organizations managing equipment across locations. Its core workflow combines AI photo recognition, QR and barcode scanning, item records, location history, equipment checkouts, reservations, maintenance reminders, reporting, and data exports. Web access is supported alongside iOS and Android apps, making it suitable for teams that need to catalog equipment and track its movement from different devices.
The free plan provides one user license and includes 500 items, AI photo recognition, a web spreadsheet view, and CSV export. Items are unlimited when using Scanlily QR labels. The Pro plan adds two user licenses, UPC/EAN and existing barcode scanning, unlimited QR and barcode labels, item history, and GPS maps. Ultra includes a 14-day free trial, five user licenses, 2,000 items, equipment booking with checkouts, reservations, and pickups, plus multiple sites and locations. Premium expands this to unlimited user licenses, 5,000 items, customer accounts, managed client inventories, a developer API, and priority support. Enterprise adds custom pricing, 10,000+ items, single sign-on, dedicated onboarding, custom reports, and custom system integrations.
Scanlily is strongest when a small team wants AI-assisted cataloging alongside operational tracking features rather than a simple static inventory list. QR pages, barcode support, GPS-based maps, maintenance alerts, transfers, role-based permissions, and customer inventories give the platform room to support growing workflows. The free tier is a sensible starting point for a single user, while teams needing existing barcode support, booking, multiple locations, client inventories, or API access should compare the paid tiers carefully. Organizations needing enterprise controls can consider Enterprise; teams that only need a basic shared list may not require Scanlily’s broader tracking and booking features.
Scanlily pros and cons
- Where it wins
- AI photo and video recognition speeds up item cataloging
- QR, UPC, EAN, and existing barcode scanning support
- Checkouts, reservations, GPS maps, and maintenance alerts included
- Where it doesn't
- The Free plan is limited to one user license
- Free includes 500 items unless Scanlily QR labels are used
- Advanced capabilities are reserved for higher plans
Scanlily fact sheet, pricing and score →
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