Reftab review
Flexible ITAM for small teams managing hardware, SaaS, licenses, and assignments.
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
Reftab is a cloud-based IT asset management platform for teams tracking hardware, software, users, and IT spend. It fits organizations that need one system for asset assignment, check-in and checkout, barcode and QR-code scanning, software licensing, SaaS discovery, and employee equipment requests. Web, iOS, and Android access supports teams managing inventory across locations or while handling equipment in the field.
Pricing is structured around hardware and software needs. The Free plan supports up to 50 assets and includes unlimited inventory and software tracking, mobile apps, and barcode and QR-code support. Hardware Asset Management costs $125 per month and adds unlimited users, assignment history, scanning, audits, maintenance, requests, and reservations. Software Asset Management costs $9 per tracked software user per year and includes SaaS discovery, installed-software tracking, license and user tracking, usage and spend monitoring, access reviews, and renewal visibility. Complete ITAM combines hardware and software management, integrations, and custom pricing based on assets and software users.
Reftab’s strongest fit is a small team that wants practical coverage across equipment and SaaS administration, including integrations with tools such as Microsoft Intune, Jamf, Jira, Microsoft 365, Okta, Kandji, and Zendesk. Its discovery, audit, approval, and scanning features support recurring asset-control tasks rather than only inventory records. Contract tracking covers renewal dates, costs, notifications, and attachments, but teams needing deeper contract management may prefer a dedicated SaaS-management tool. Choose Reftab for flexible entry options and broad ITAM workflows; look elsewhere if advanced contract management is the priority.
Reftab pros and cons
- Where it wins
- Free plan supports up to 50 assets with mobile and barcode tools
- Tracks assignments, licenses, usage, spend, renewals, and access reviews
- Supports requests, reservations, audits, maintenance, and approval workflows
- Where it doesn't
- The Free plan is limited to 50 assets
- Hardware Asset Management costs $125 per month
- Contract tracking is less detailed than dedicated SaaS-management tools
Reftab fact sheet, pricing and score →
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