RefNow
RefNow: RefNow combines automated references, compliance checks, reporting, and HR integrations. Ranked #8 of 33 in Reference Check Software by our editors (7.1/10); pricing: 14-day trial; best for teams needing reference checks plus compliance checks.
At a glance
- Editor score7.1 / 10
- Pricing14-day trial
- Best forTeams needing reference checks plus compliance checks
- ATS integrationsYes
- Facts checked20 Sep 2026
Where it wins
- Automated reminders, questionnaires, tracking, and audit trails
- Fraud detection, verification, and downloadable PDF reports
- HR, ATS, applicant-tracking, and Okta integrations
Where it doesn't
- Access is limited to a web-based platform
- Credit-based product plans may require planning around usage
- Broader HR workflows depend on integrations and connected systems
Our verdict on RefNow
RefNow is a web-based reference-checking platform for HR teams, recruiters, and employers. It automates reference requests, reminders, questionnaire-based collection, fraud detection, reporting, and audit trails. References can be collected through mobile-friendly questionnaires, with communication and follow-up supported across email, SMS, and phone. The platform also includes right-to-work and DBS checks, team management, permissions, and downloadable reports, making it suited to hiring teams that need reference and compliance workflows in one service.
The published product structure is divided into RefNow Reference, Digital ID/DBS Checks, and RefNow Respond. RefNow Reference focuses on automated references, reminders, question profiles, fraud detection, reporting, and analytics. Digital ID/DBS Checks adds right-to-work verification, DBS checks, PDF reports, and audit trails. RefNow Respond includes automated references, CSV uploads, self-service requests, customisable PDF reports, HR and ATS integrations, and analytics. The vendor describes its core products as credit-based and advertises a 14-day free trial with no credit card required.
Integration and oversight are central to the platform’s fit. RefNow supports applicant-tracking systems, HR information systems, and Okta, while API access, team management, permissions, real-time tracking, and audit trails support structured hiring operations. Its strongest use case is a team that wants automated collection and reminders alongside verification, reporting, and compliance checks. Teams looking only for a lightweight reference questionnaire may find the wider workflow scope unnecessary, while organisations with established HR or ATS processes should assess how the available integrations fit their existing systems.
RefNow pricing
All 3 RefNow plans and prices →
RefNow fact sheet
| Free plan | Not verified |
|---|---|
| Paid from | Not verified |
| Automated reminders | Yes |
| Custom questionnaires | Yes |
| ATS integrations | Yes |
| Reporting dashboard | Yes |
| Reference channels | Mixed |
| API access | Yes |
| Free trial | 14 days · no card needed |
| Deployment | Cloud |
| Platforms | Web |
| Compliance & security | GDPR, SSO/SAML |
| Support | Email, Phone, Tickets, Docs |
| Built for | Small business, Mid-market, Enterprise (editorial estimate) |
| Integrations | 65+ integrations: Applicant tracking systems, HR information systems, Okta See all → |
| Pricing | 14-day trial (source) |
| Website | refnow.com |
| Facts checked | 20 Sep 2026 |
RefNow integrations
RefNow lists 65+ integrations on its own site — the 3 named here are the ones its pages call out.
- Applicant tracking systems
- HR information systems
- Okta
Alternatives to RefNow
- JointlBroad reference automation with a free plan, fraud checks, API access, and ATS integrations.10.0
- Xref Reference CheckingA capable reference-checking platform for mature teams that need analytics and ATS connectivity.8.3
- HiPeopleA broad reference workflow for enterprise hiring teams that need verification and fraud signals.8.2
RefNow vs the competition
- RefNow vs Jointl
- RefNow vs Xref Reference Checking
- RefNow vs HiPeople
- RefNow vs Refapp
- RefNow vs RefChecker
- RefNow vs VerifyRef
Compare RefNow with any tool side by side →
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Reviewed by iTechGuides Editors · Editorial team · Updated Sep 2026
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