Quilia
Quilia: A specialized legal portal for intake, matter updates, documents, messaging, and signatures. Ranked #12 of 43 in Legal Client Portal Software by our editors (7.7/10); pricing: Pricing on request; best for firms needing specialized matter updates.
At a glance
- Editor score7.7 / 10
- PricingPricing on request
- Best forFirms needing specialized matter updates
- Electronic signaturesYes
- Facts checked20 Sep 2026
Where it wins
- Covers intake, messaging, documents, signatures, and matter updates
- Supports web, iOS, Android, Chrome extension, and API access
- Integrates with legal case-management systems and cloud storage
Where it doesn't
- Pricing requires contact with sales and is not publicly displayed
- Online payments are not included
- Its strongest fit is personal injury practices and matter updates
Our verdict on Quilia
Quilia is a client portal and engagement platform for law firms, particularly personal injury practices. It gives clients web and mobile access to intake forms, consent capture, document attachments, secure messaging, appointments, treatment tracking, pain or health check-ins, electronic signatures, and case-phase updates. Firms can use it to coordinate client activity while synchronizing information with supported legal case-management systems and cloud storage. Its platform coverage includes web, iOS, Android, a Chrome extension, and an API.
The product’s standout area is the connection between client intake and ongoing matter communication. Magic-link onboarding can support forms, consent capture, and document collection, while automated case-phase updates and milestone notifications keep clients informed. Messaging includes scheduling, templates, attachments, and notifications. Treatment tracking and health check-ins make the feature set especially relevant to practices managing medical records, bills, appointments, and personal-injury case progress. AI-assisted case updates, follow-ups, and structured data capture add automation to those workflows.
Quilia also has a broad legal and business-system integration set, including Filevine, Clio, 8am CasePeer, 8am MyCase, SmartAdvocate, Neos, Neostella, FileMaker, CasePacer, Litify, Smokeball, Salesforce, Dropbox, and SharePoint. The published billing information indicates a contact-sales model, with fees specified in an order form and references to pay-per-case and metered billing. That structure may suit firms evaluating matter-based workflows, but it gives buyers less upfront pricing clarity. Firms needing specialized intake, client updates, document exchange, and signatures should consider Quilia; firms that require online payments or a clearly published self-serve plan should look elsewhere.
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From the maker
Written by Record System, Inc. · approved by our editors 20 Oct 2026. It does not change our score or ranking.
Quilia is a client app and portal for law firms. It was built for personal injury, where most of our firms practice, and it also supports workers' compensation, Social Security disability, family law and other practice areas.
Clients use it on their phone to log treatment and appointments, message the firm, sign documents, and send photos and documents. When something is missing from the case file, Quilia texts the client to ask for it and syncs the answer back to the firm's case management system, so staff spend less time chasing clients for updates.
Messaging is two-way. Clients message the firm in the app, and staff reply from the Quilia portal or from their phone with CaseChat.
Quilia connects to Filevine, Clio, MyCase, CasePeer, SmartAdvocate, Neos, Smokeball, CasePacer, Salesforce, Litify and more, plus Dropbox, SharePoint and Google Drive for files. It is HIPAA compliant and based in Las Vegas.
What it does, in their words
- Client mobile app (iOS and Android) and web portal
- Treatment and appointment logging
- Daily pain scores
- Two-way client messaging
- Staff replies from the portal or phone (CaseChat)
- Photo and document uploads from the client's phone
- Automated texts asking clients for missing case info
- Client answers sync back to your case management system
- Automated case phase updates
- Custom client requests and forms
- E-signatures (Quilia Ink)
- Case delegates
- Document sharing with clients
- Chrome extension for staff (Case Connect)
- API and webhooks
- HIPAA compliant
- Platforms
- Web, iOS, Android, Chrome extension, API
- Integrations
- Filevine, Clio, 8am MyCase, 8am CasePeer, SmartAdvocate, Neos, Smokeball, CasePacer, Salesforce, Litify, Neostella, FileMaker, PracticePanther, Jove (formerly GrowPath), Actionstep, 8am DocketWise, Clarra, Dibcase, AdvoLogix, PrimaLaw
- Company
- Record System, Inc.
- Headquarters
- Las Vegas, NV, USA
- Team size
- 1–10
- Founded
- 2022
- Links
- Documentation ↗ · Support ↗
Quilia pricing
Quilia fact sheet
| Free plan | Not verified |
|---|---|
| Paid from | Not verified |
| Client messaging | Yes |
| Secure document exchange | Yes |
| Electronic signatures | Yes |
| Online client payments | No |
| Client intake forms | Yes |
| Matter status updates | Yes |
| Deployment | Cloud, Mobile, Browser extension |
| Platforms | Web, iOS, Android, Chrome extension |
| Compliance & security | HIPAA, 2FA |
| Support | Phone, Docs |
| Built for | Small business, Mid-market, Enterprise (editorial estimate) |
| Integrations | 14 integrations: Filevine, Clio, 8am CasePeer, 8am MyCase, SmartAdvocate, Neos … See all → |
| Pricing | Pricing on request |
| Website | quilia.com |
| Facts checked | 20 Sep 2026 |
Quilia integrations
Quilia lists 14 integrations on its own site.
- Filevine
- Clio
- 8am CasePeer
- 8am MyCase
- SmartAdvocate
- Neos
- Neostella
- FileMaker
- CasePacer
- Litify
- Smokeball
- Salesforce
- Dropbox
- SharePoint
Alternatives to Quilia
- HighQA document-focused legal workspace with portals, controls, automation, and AI analysis.8.8
- FilevineA full legal operations suite for firms that need portal, matter, billing, and intake tools.8.7
- Clio for ClientsA free client portal for Clio firms, with messaging, documents, billing, and matter updates.8.6
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Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
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