QualiVault
QualiVault: Affordable document control with compliance workflows for growing life-sciences organizations. Ranked #3 of 26 in Document Control Software by our editors (9.0/10); pricing: Free plan; best for small teams needing affordable compliant control.
At a glance
- Editor score9.0 / 10
- PricingFree plan
- Best forSmall teams needing affordable compliant control
- Free planYes
- Paid from$9.99/mo
- Approval workflowsYes
- Facts checked21 Sep 2026
Where it wins
- Perpetual free plan includes document control and audit trails
- Part 11-compliant signatures, approvals, and tamper-evident audit trails
- Paid tiers add reporting, training, supplier, and notification workflows
Where it doesn't
- Enterprise uses custom pricing instead of a published monthly rate
- Role-based access control starts with the Plus plan
- Training and supplier management are limited to the Pro plan
Our verdict on QualiVault
QualiVault is a cloud document-control and quality-management system for medical-device, biotech, and pharmaceutical teams. It is aimed at startups and growing life-sciences organizations that need controlled versioning, review cycles, effective dating, audit trails, electronic signatures, permissions, compliance reporting, training records, supplier workflows, and notifications. The web-based product also provides encrypted cloud document storage and integrations with document sources and identity providers.
Pricing is structured for gradual adoption. The Free plan is a perpetual free tier with document control, audit trails, basic reporting, and 21 CFR Part 11 compliance. Basic costs $9.99 per month and adds email support while retaining the Free plan’s compliance and audit features. Plus costs $29.99 per month and adds role-based access control, advanced reporting, one-click compliance reports, email notifications, and phone support. Pro costs $49.99 per month and adds advanced analytics, training management, supplier management, priority support, and a dedicated account manager. Enterprise offers custom pricing, dedicated tenancy, custom DPAs, and invoiced annual billing.
The strongest fit is for teams that want document control and compliance capabilities without starting with an enterprise plan. Its standout scope goes beyond document storage: controlled revisions, effective dates, approvals, Part 11-compliant electronic signatures, and a tamper-evident audit trail connect core quality workflows in one system. Automated notifications cover approvals, periodic reviews, and training, while supplier approval workflows extend the system beyond internal documents. Smaller teams can begin on Free or Basic, but organizations needing role-based access, advanced reporting, training, or supplier management will need a higher tier. Teams requiring dedicated tenancy or custom DPAs should select Enterprise.
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QualiVault pricing
All 5 QualiVault plans and prices →
QualiVault fact sheet
| Free plan | Yes |
|---|---|
| Paid from | $9.99/mo |
| Revision history | Yes |
| Approval workflows | Yes |
| Audit trail | Yes |
| Electronic signatures | Yes |
| Role-based access | Yes |
| Document expiry controls | Not verified |
| Deployment | Cloud |
| Platforms | Web |
| Compliance & security | HIPAA |
| Support | Email, Live chat, Phone, Community |
| Built for | Small business, Mid-market, Enterprise (editorial estimate) |
| Integrations | 2 integrations: document sources, identity providers |
| Pricing | Free plan (source) |
| Website | qualivault.com |
| Facts checked | 21 Sep 2026 |
QualiVault integrations
QualiVault lists 2 integrations on its own site.
- document sources
- identity providers
Alternatives to QualiVault
- KetryxA broad document-control platform for regulated teams that need auditable traceability.9.4
- QMSdeskA controlled-document eQMS for regulated life-sciences teams with deep quality safeguards.9.2
- DocControlA focused document control system with workflows, audit trails, signatures, and PDF controls.8.8
See all QualiVault alternatives →
QualiVault vs the competition
- QualiVault vs Ketryx
- QualiVault vs QMSdesk
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Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
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