OpenDocMan
OpenDocMan: A focused self-hosted DMS for teams that need controlled files and core workflows. Ranked #52 of 65 in Document Management Software by our editors (4.2/10); pricing: Free plan; best for small teams needing basic self-hosted DMS.
At a glance
- Editor score4.2 / 10
- PricingFree plan
- Best forSmall teams needing basic self-hosted DMS
- Free planYes
- Access control levelGranular
- Facts checked21 Sep 2026
Where it wins
- Free, open-source Community edition with unlimited users
- Check-in/check-out, file locking, revisions, and review workflows
- Granular access controls with metadata-driven search
Where it doesn't
- No integrations for connecting external business tools
- No OCR or native mobile apps
- Audit logs are not part of the documented feature set
Our verdict on OpenDocMan
OpenDocMan is a free, open-source document management system for organizations that need controlled files, structured metadata, and basic document workflows. It runs in a web browser and supports self-hosted deployments on a web server with PHP and MySQL or MariaDB. Small teams managing departmental documents, internal records, and files with defined review or expiration requirements should find its scope aligned with those needs. Browser-based uploads avoid FTP, while custom properties, departments, categories, and file-level permissions provide a structured way to organize access.
The Community edition is on-premises and self-installed, with unlimited users, file locking, and custom metadata. The Enterprise edition is also on-premises and includes automated installation, unlimited users, file locking, custom metadata, and easy updates. According to the vendor's pricing page, Enterprise uses contact-for-quote pricing. Its core capabilities cover check-in/check-out, revision history, approve/reject review workflows, expiration settings, and searches across metadata, author, department, category, filename, and comments. These features make the product a practical fit when document control matters more than a broad ecosystem.
OpenDocMan's narrow focus is also its main boundary. The product covers uploads, organization, revisions, review, expiration, search, and granular access controls, but it does not provide integrations, OCR, or audit logs. That makes it better suited to small teams that can manage a self-hosted PHP and MySQL or MariaDB installation and primarily need foundational document management. Teams seeking connected workflows, document text recognition, native mobile access, or audit-focused oversight should choose a different product.
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OpenDocMan pricing
All 2 OpenDocMan plans and prices →
OpenDocMan fact sheet
| Free plan | Yes |
|---|---|
| Paid from | Not verified |
| Version history | Yes |
| Access control level | Granular |
| OCR | Not verified |
| Audit logs | Not verified |
| Storage limit | Not verified |
| Mobile apps | Not verified |
| Money-back guarantee | 7 days |
| Deployment | Self-hosted, Cloud |
| Platforms | Web |
| Support | Community, Docs |
| Built for | Solo, Small business, Mid-market, Enterprise (editorial estimate) |
| Pricing | Free plan (source) |
| Website | opendocman.com |
| Facts checked | 21 Sep 2026 |
Alternatives to OpenDocMan
- Microsoft SharePointA Microsoft-integrated document management platform with granular control and workflow automation.9.3
- BoxA wide cloud content workspace for teams that need storage, workflows, and administration.9.1
- OpenText Documentum Content ManagementA governed repository for large enterprises managing complex, regulated content.9.0
See all OpenDocMan alternatives →
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Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
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