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OctopusPro review

#30 of 32 in Therapy Scheduling SoftwareCarpet Cleaning SoftwareSalon Payroll SoftwareField Service Management Software

A flexible field-scheduling platform with therapy workflows and broad integrations.

6.3/10Editor score
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OctopusPro6.3 Visit OctopusPro

Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026

OctopusPro is cloud-based appointment and practice-management software for psychologists, counselling clinics, therapy providers, and mental-health service teams. Its feature set covers appointment booking, practitioner scheduling, client profiles, appointment history, notes, custom fields, forms, signatures, attendance records, invoices, deposits, payment collection, recurring appointments, and reminders. Online customer booking and self-service rescheduling support client access, while mobile apps support fieldworkers and customers. It fits teams delivering in-person, mobile, multi-location, or remote services that need scheduling flexibility across practitioners and service areas.

Pricing is structured for different team sizes. The published plans show a 14-day free trial and a starting price of $6 USD per seat per month, billed monthly. Starter costs $36.25 USD per month or $348 USD per year and includes 1 admin user and 1 fieldworker user. Established pricing separates seats: admin seats cost $60 USD per month or $600 USD per year, while fieldworker seats cost $6 USD per month or $60 USD per year. The Unlimited Users platform costs $99 USD per month or $999 USD per year and includes unlimited admin and fieldworker users. This structure suits teams that want to scale fieldworker access separately from administrative access.

OctopusPro’s ecosystem supports Google Calendar and Outlook Calendar, plus Zoom, Google Meet, Microsoft Teams, Stripe, PayPal, Square, QuickBooks, and Xero. Its REST API and webhooks provide additional integration options. Remote sessions can be coordinated through external video services, but teams seeking built-in telehealth should choose a platform designed around integrated virtual care. Likewise, providers needing insurance-claims workflows should consider a more therapy-specific alternative. OctopusPro is a strong fit for mobile therapy teams prioritizing assignment rules, customer self-service, payments, and broad platform access over specialized clinical administration.

OctopusPro pros and cons

  • Where it wins
    • Practitioner assignment by skills, availability, and service area
    • Booking, recurring appointments, reminders, forms, and payments
    • Web, iOS, Android, REST API, webhooks, and broad integrations
  • Where it doesn't
    • Telehealth sessions rely on external video platforms
    • Insurance-claims workflows are not part of the described feature set
    • Therapy-specific depth is narrower than its general scheduling coverage

OctopusPro fact sheet, pricing and score →

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