My Music Staff
Studio management for private music teachers and music studios.
At a glance
- Editor score9.0 / 10
- PricingFrom $16.95/mo · 30-day trial
- Best forEstablished studios needing mature operations
- Free planNo
- Paid from$16.95/mo
- Student recordsYes
- Founded2013 · Burlington, Ontario, Canada
- Facts checked21 Sep 2026
Where it wins
- Handles private, group, workshop, and recurring lesson scheduling
- Combines billing, payments, attendance, payroll, expenses, and reporting
- Student Portal, website tools, and broad calendar and business integrations
Where it doesn't
- Starts at $16.95/month and has no free plan
- Additional teachers or staff cost $4.95 per user per month
- Available on the web rather than as a listed native desktop or mobile app
Our verdict on My Music Staff
My Music Staff is studio management software for private music teachers, music studios, schools, travelling teachers, and retail lesson programs. It brings student profiles, family contact records, lesson scheduling, attendance, lesson notes, invoicing, online payments, communications, and learning resources into one system. The Student Portal supports registration, lesson notes, resources, and payments, while website-building tools provide registration and booking forms. Its audience is broader than a solo teacher: the feature set also covers multi-teacher administration, payroll tracking, expenses, mileage, and business reporting.
Pricing is straightforward but positions the product as a paid operational tool. A Single teacher account costs $16.95 USD per month, with all features included, no hidden fees, unlimited students, and a 90-day money-back guarantee. Each additional teacher or staff member costs $4.95 USD per user per month. There is a 30-day free trial, but no free plan. For studios with several staff members, the per-user charge becomes an important part of the subscription decision; for established operations, the included breadth may reduce the need for separate systems for payments, communications, website forms, or reporting.
Its strongest fit is a studio that needs connected administration rather than scheduling alone. Two-way calendar synchronization works with Google Calendar, iCalendar, and Outlook, while Stripe and PayPal support payments. Wix, Squarespace, WordPress, Zoom, QuickBooks, Zapier, and MusicShop360 extend the service across websites, video lessons, accounting, automation, and retail lesson workflows. My Music Staff runs on the web and has operated since 2013. Choose it when scheduling, billing, portals, communications, and staff management need to sit together; a solo teacher seeking a free plan or a narrower scheduling tool should look elsewhere.
My Music Staff pricing
All 2 My Music Staff plans and prices →
My Music Staff fact sheet
| Free plan | No |
|---|---|
| Paid from | $16.95/mo |
| Student records | Yes |
| Recurring lessons | Yes |
| Attendance tracking | Yes |
| Online payments | Yes |
| Student portal | Yes |
| Calendar sync | Yes |
| Free trial | 30 days · no card needed |
| Money-back guarantee | 90 days |
| Deployment | Cloud |
| Platforms | Web |
| Support | Email, Phone, Docs |
| Built for | Solo, Small business, Mid-market, Enterprise (editorial estimate) |
| Integrations | 12 integrations: Stripe, PayPal, Google Calendar, iCalendar, Wix, Squarespace … See all → |
| Pricing | From $16.95/mo · 30-day trial (source) |
| Website | mymusicstaff.com |
| Facts checked | 21 Sep 2026 |
My Music Staff integrations
My Music Staff lists 12 integrations on its own site.
- Stripe
- PayPal
- Google Calendar
- iCalendar
- Wix
- Squarespace
- WordPress
- Zoom
- Outlook
- QuickBooks
- Zapier
- MusicShop360
See all My Music Staff integrations →
Alternatives to My Music Staff
- TrioA low-cost toolkit covering scheduling, payments, portals, practice, and studio communication.9.0
- GroovConnectA free music-school system covering scheduling, billing, attendance, and reporting.8.1
- AdagioA low-cost, mobile-friendly hub for lessons, practice, billing, and communication.7.7
See all My Music Staff alternatives →
My Music Staff vs the competition
- My Music Staff vs Trio
- My Music Staff vs GroovConnect
- My Music Staff vs Adagio
- My Music Staff vs Clefwise
- My Music Staff vs Duet Partner
- My Music Staff vs LessonLoop
Compare My Music Staff with any tool side by side →
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Reviewed by iTechGuides Editors · Editorial team · Updated Sep 2026
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