My Music Staff review
A broad studio-management system for scheduling, billing, communication, and administration.
Reviewed by iTechGuides Editors · Editorial team · Updated Nov 2026
My Music Staff is studio management software for private music teachers, music studios, schools, travelling teachers, and retail lesson programs. It brings student profiles, family contact records, lesson scheduling, attendance, lesson notes, invoicing, online payments, communications, and learning resources into one system. The Student Portal supports registration, lesson notes, resources, and payments, while website-building tools provide registration and booking forms. Its audience is broader than a solo teacher: the feature set also covers multi-teacher administration, payroll tracking, expenses, mileage, and business reporting.
Pricing is straightforward but positions the product as a paid operational tool. A Single teacher account costs $16.95 USD per month, with all features included, no hidden fees, unlimited students, and a 90-day money-back guarantee. Each additional teacher or staff member costs $4.95 USD per user per month. There is a 30-day free trial, but no free plan. For studios with several staff members, the per-user charge becomes an important part of the subscription decision; for established operations, the included breadth may reduce the need for separate systems for payments, communications, website forms, or reporting.
Its strongest fit is a studio that needs connected administration rather than scheduling alone. Two-way calendar synchronization works with Google Calendar, iCalendar, and Outlook, while Stripe and PayPal support payments. Wix, Squarespace, WordPress, Zoom, QuickBooks, Zapier, and MusicShop360 extend the service across websites, video lessons, accounting, automation, and retail lesson workflows. My Music Staff runs on the web and has operated since 2013. Choose it when scheduling, billing, portals, communications, and staff management need to sit together; a solo teacher seeking a free plan or a narrower scheduling tool should look elsewhere.
Questions about My Music Staff
Does My Music Staff have a free plan? No free plan is listed; paid plans start at $4.95/user/mo (Additional teacher or staff member).
How much does My Music Staff cost? My Music Staff lists 2 paid plans; the lowest is Additional teacher or staff member at $4.95/user/mo.
Is there a free trial of My Music Staff? Yes: a 30-day free trial; no card is needed.
What does My Music Staff run on? Web. It runs in the cloud.
What does My Music Staff integrate with? 12 integrations, including Stripe, PayPal, Google Calendar, iCalendar and Wix.
Does My Music Staff offer a money-back guarantee? Yes: 90 days.
Who is My Music Staff built for? Solo users, small businesses, mid-market companies and enterprises (our editorial estimate).
My Music Staff pros and cons
- Where it wins
- Handles private, group, workshop, and recurring lesson scheduling
- Combines billing, payments, attendance, payroll, expenses, and reporting
- Student Portal, website tools, and broad calendar and business integrations
- Where it doesn't
- Starts at $16.95/month and has no free plan
- Additional teachers or staff cost $4.95 per user per month
- Available on the web rather than as a listed native desktop or mobile app
My Music Staff fact sheet, pricing and score →
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