Festival Copilot
Festival finances and operations, organised by event
At a glance
- Editor score7.0 / 10
- PricingFree plan · 14-day trial
- Best forSmall teams tracking festival finances and operations
- Free planYes
- Schedule managementYes
- Facts checked24 Sep 2026
Where it wins
- Separates budgets, expenses and records into event workspaces
- Tracks vendor quotes, payments and balances in a ledger
- Shows live check-in visibility and exports close-out reports to PDF
Where it doesn't
- Does not include ticketing or an attendee app
- AI scanners import dashboard screenshots or PDFs, not live API data
- Pricing differs between the homepage and dedicated pricing page
Our verdict on Festival Copilot
Festival Copilot brings festival finances and operations into event-separated workspaces. It is aimed at organisers of music, food and drink, community, campus and other events, particularly small teams that need to follow budgets, expenses, vendor balances and check-ins. The web platform also supports mobile browser access, so event operations can be viewed from a phone or tablet without installing an app. It is an internal operations tool rather than an end-to-end system for public-facing ticket sales or attendee services.
The standout workflow combines budget and expense tracking with a live P&L, a vendor ledger for quotes, payments and balances, and event close-out with PDF report exports. AI scanners can extract ticketing and marketing metrics from screenshots or PDFs, but these are imports rather than live API connections. That distinction matters for teams expecting data to sync continuously from external ticketing platforms. Google sign-in, CSV export and PDF export are the listed integrations; staff logins can use role-based permissions.
The Starter plan is free per event and includes a Command Centre overview, budget and expense tracking, and summary reports. Pro adds AI ticket and marketing scanners, a creative studio and artwork library, vendor and payment tracking, full reports with PDF export, and event close-out. Enterprise includes Pro features plus a multi-event portfolio view, custom roles and permissions, priority support and onboarding, and a dedicated account manager. The dedicated pricing page gives per-active-event plan details, while the homepage shows different subscription options. Festival Copilot fits teams focused on financial control and operational visibility; organisers who need ticketing or an attendee app should choose a broader festival platform.
Festival Copilot pricing
All 3 Festival Copilot plans and prices →
Festival Copilot fact sheet
| Free plan | Yes |
|---|---|
| Paid from | Not verified |
| Schedule management | Yes |
| Vendor management | Yes |
| Volunteer management | Not verified |
| Attendee mobile app | No |
| Built-in ticketing | No |
| On-site check-in | Yes |
| Free trial | 14 days · no card needed |
| Money-back guarantee | 14 days |
| Deployment | Cloud |
| Platforms | Web |
| Compliance & security | GDPR, 2FA |
| Support | |
| Built for | Small business, Mid-market (editorial estimate) |
| Integrations | 3 integrations: Google sign-in, CSV export, PDF export See all → |
| Pricing | Free plan · 14-day trial (source) |
| Website | festivalcopilot.com |
| Facts checked | 24 Sep 2026 |
Festival Copilot integrations
Festival Copilot lists 3 integrations on its own site.
- Google sign-in
- CSV export
- PDF export
See all Festival Copilot integrations →
Alternatives to Festival Copilot
- FestAxisA full festival-operations workspace spanning planning, ticketing, staffing, and live incidents.8.3
- EventotronA festival workflow from applications and scheduling through ticket sales and door check-in.8.3
- EventivalA festival-focused system covering submissions, accreditation, hospitality, scheduling and ticket access.3.7
See all Festival Copilot alternatives →
Festival Copilot vs the competition
- Festival Copilot vs FestAxis
- Festival Copilot vs Eventotron
- Festival Copilot vs Eventival
- Festival Copilot vs Crewstack
- Festival Copilot vs FestivalFocus FF Pro
- Festival Copilot vs ClearEvent
Compare Festival Copilot with any tool side by side →
Used Festival Copilot? Be the first to review it
The editor score above is our own research. What this page doesn't have yet is a reader's view — what you used Festival Copilot for, what worked and what didn't. No stars are seeded and no review is paid for; an editor reads every one before it appears.
Write a reviewTwo minutes · your e-mail is never shown · read by an editor before it appears
Featured on iTechGuides
Festival Copilot is listed in our Festival Management directory. Add the badge to your site — it links back to this page.
<a href="https://www.itechguides.com/products/festival-copilot/"><img src="https://www.itechguides.com/best/badge/festival-copilot.svg" alt="Featured on iTechGuides" width="230" height="46"></a>
Reviewed by iTechGuides Editors · Editorial team · Updated Sep 2026
Advertiser disclosure: iTechGuides is reader-supported. We may earn a commission when you click some links. It never changes a score or a verdict. How we rank.