Caluma
Caluma: A strong fit for complex, self-hosted forms, approvals, and process workflows. Ranked #18 of 26 in Form Automation Software by our editors (7.1/10); pricing: Free plan; best for self-hosted complex forms and approvals.
At a glance
- Editor score7.1 / 10
- PricingFree plan
- Best forSelf-hosted complex forms and approvals
- Free planYes
- Paid fromFree
- Approval workflowsYes
- Founded2000
- Facts checked20 Sep 2026
Where it wins
- Dynamic forms with declarative workflows and approval tasks
- Fine-grained permissions, visibility rules, and audit trails
- GraphQL API, OpenID Connect, and workflow event hooks
Where it doesn't
- Integration options center on GraphQL and OpenID Connect
- Self-hosted deployment adds operational responsibility
- Best suited to process-heavy work rather than simple forms
Our verdict on Caluma
Caluma is an open-source form and workflow service for organizations digitizing application, certification, approval, and other process-driven work. It supports dynamic complex form creation, role-based permissions, declarative business process modeling, workflow tasks, cases, and work items. Web, API, and self-hosted deployment options make it suitable for teams building Caluma into their own applications or running it as a dedicated Docker service.
Its strongest area is workflow depth. Teams can model business processes declaratively and include tasks, flows, cases, work items, and approval steps. Fine-grained permissions and visibility rules support controlled access, while historical records and audit trails provide a record of process activity. Workflow event hooks can trigger side effects, and the GraphQL API supports communication between frontends and other services. These capabilities make Caluma a better match for structured, multi-step operations than for basic contact or survey forms.
Caluma is available at no charge under its open-source model, with commercial setup and support offered through Caluma supporters. OpenID Connect adds an established identity integration point, but the published integration surface is focused rather than broad. Organizations should choose Caluma when self-hosting, customization, approvals, permissions, and auditability are central requirements. Teams seeking a wide catalog of ready-made integrations or a simpler hosted form builder should consider a different type of tool.
Your product? Our editors can test Caluma in depth and publish a review, labelled as paid · from $149/mo →
Caluma pricing
Caluma fact sheet
| Free plan | Yes |
|---|---|
| Paid from | Free |
| Approval workflows | Yes |
| Conditional routing | Not verified |
| Webhooks or API | Yes |
| Workflow runs | Not verified |
| E-signatures | Not verified |
| Audit logs | Yes |
| Self-hosted option | Yes |
| Deployment | Self-hosted |
| Platforms | Web |
| Support | Docs |
| Built for | Small business, Mid-market, Enterprise (editorial estimate) |
| Integrations | 2 integrations: GraphQL, OpenID Connect |
| Pricing | Free plan |
| Website | caluma.io |
| Facts checked | 20 Sep 2026 |
Caluma integrations
Caluma lists 2 integrations on its own site.
- GraphQL
- OpenID Connect
Alternatives to Caluma
- FormAssemblyA full-featured form platform for automated workflows, approvals, payments, and signatures.9.4
- Zoho FormsA flexible form builder with a useful free tier and broad business integrations.9.3
- JotformA flexible form builder for payments, automation, uploads, and offline mobile collection.9.0
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Featured on iTechGuides
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Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
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