AssetPass review
A focused system for asset records, workshop workflows, inspections and maintenance costs.
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
AssetPass is a cloud-based fleet, plant and asset maintenance system for businesses managing trucks, trailers, machinery and other equipment. It is positioned for Australian yards managing approximately 5 to 100 assets, with support for multiple depots and unlimited users. The system brings together asset registers, registration and certificate expiry tracking, service schedules, prestart checks, fault reporting, inspections, jobcards, parts, labour and maintenance records. Drivers can report faults with photos from a phone, while workshops can document repairs and schedule work.
The strongest fit is for teams that need a clear maintenance record across vehicles and equipment. Asset search can use an asset number, name, registration, make or VIN, while service schedules can be based on kilometres, engine hours or dates. Email reminders support expiry management, and custom checklists cover inspections and maintenance tasks. Digital jobcards run from quote through completion, with parts, labour and job-cost tracking. Maintenance records and certificates can also be emailed, giving teams a practical record for day-to-day workshop administration.
AssetPass has two published plan types: Powered assets and Trailers. The Powered assets plan covers registration and inspection tracking, service schedules, digital jobcards, cost tracking, and unlimited users and depots. The Trailers plan focuses on trailer maintenance, inspection and service records, jobcards, cost tracking, and the same user and depot allowance. A 30-day free trial is available. Choose AssetPass if maintenance records, compliance reminders and workshop coordination are the priority; consider another option if verified integrations or a broader operational fleet platform are central requirements.
AssetPass pros and cons
- Where it wins
- Searchable asset registers with registration, VIN and inspection details
- Service schedules, reminders, checklists and digital jobcards
- Unlimited users and depots with depot-level access controls
- Where it doesn't
- The listed platform is web-based
- Integrations are not verified
- Its focus is maintenance rather than broader fleet administration
AssetPass fact sheet, pricing and score →
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