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在 Outlook 中存档邮件，就是把它从收件箱移到可继续搜索和查看的位置，而不是删除它。操作方式取决于你使用的是新版 Outlook、经典 Outlook、网页版还是手机应用。请先按下方对应版本操作；如果目的是释放邮箱空间，而非整理收件箱，请看文中的“普通存档与 Online Archive 的区别”。
先选对 Outlook 版本
Windows 上常见新版 Outlook 和经典 Outlook；浏览器中使用的是 Outlook 网页版，手机上则使用 Outlook 应用。它们都有 Archive（存档）功能，但入口和邮件的目标位置可能不同。以下方法按平台分别说明，不需要额外购买工具。
方法一：在新版 Outlook 或经典 Outlook 中点 Archive
新版 Outlook for Windows
- 在邮件列表中选中一封或多封邮件。
- 点击工具栏上的 Archive（存档）。
- 如果出现确认提示，按提示确认；若操作有误，可使用提示中的撤销选项。
经典 Outlook for Windows
- 在邮件列表中选中一封或多封邮件。
- 在功能区的 Delete（删除）组中点击 Archive（存档）。
这两种操作会把邮件移出收件箱，放到普通 Archive 文件夹。经典 Outlook 的 POP 或 IMAP 账户可以创建 Archive 文件夹，或指定已有文件夹作为存档位置；Microsoft 365、Exchange、Exchange Online 和 Outlook.com 账户的 Archive 文件夹位置不可更改。Microsoft 对 Windows 版 Outlook 存档功能的说明
方法二：在经典 Outlook 中按 Backspace
- 在经典 Outlook 的邮件列表或阅读窗格中选中邮件。
- 按键盘上的 Backspace 键进行存档。
Delete 键不是同一操作：它会将邮件移到 Deleted Items（已删除邮件）文件夹。Backspace 的存档快捷方式适用于阅读窗格中的邮件；如果邮件已在单独窗口中打开，按 Backspace 不会存档。关闭该窗口回到邮件列表或阅读窗格，再按 Backspace，或者使用邮件窗口功能区上的 Archive 按钮。Microsoft：在 Windows 版 Outlook 中存档
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#1 Best Overall
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Amazon Basics Hanging File Folders with Adjustable Tabs, Sturdy Expandable Document Organizer, Letter Size 8.5x11 inch, Green, 25-Pack
- 25 letter-size hanging file folders in Green; ideal for 8-1/2 x 11-inch documents
- 1/5-cut tab slots; includes adjustable clear plastic tabs and removable paper inserts for labeling
- Sturdy paper stock; scored bottom provides easy expandability
- Made of 10% recycled content; 10% post-consumer material; coated rod tips for smooth gliding
- Product Dimensions: 11.8 x 9.3 inches (LxH)
方法三：在 Outlook 网页版存档
- 在 Outlook 网页版的邮件列表中选中一封或多封邮件。
- 右键点击所选邮件并选择 Archive，或点击工具栏上的 Archive。
- 需要找回邮件时，使用搜索框查找，或打开 Archive 文件夹浏览。
方法四：在 iPhone、iPad 或 Android 上存档
从收件箱存档
- 在 Outlook 应用的收件箱中长按邮件。
- 点 Archive（存档）。
设置滑动存档
- 打开应用设置，进入 Settings > Mail > Swipe Options。
- 将希望使用的滑动方向设为 Archive。
- 返回收件箱，按设置的方向滑动邮件。
打开邮件后存档
打开邮件后，点屏幕底部工具栏上的 Archive 图标。手机端存档邮件的目标文件夹取决于账户类型：Exchange、Microsoft 365、iCloud、Outlook.com 和 Yahoo 邮件会放入 Archive 文件夹；Gmail 和 Google Workspace 会放入 All Mail（所有邮件）。Microsoft：如何存档电子邮件
普通 Archive 文件夹不会释放邮箱空间
工具栏或菜单中的普通 Archive 操作只是把邮件移出收件箱并放到普通存档位置；邮件仍在邮箱中，因此不会减少邮箱占用。如果只是想让收件箱更清爽，这通常就是需要的操作。
Rank #2
Amazon Basics Hanging File Folders with Adjustable Tabs, Sturdy Expandable Document Organizer, Letter Size, Assorted Colors, 25-Pack
- 25 letter-size hanging file folders in assorted colors (5 each: Red, Orange, Yellow, Green, Blue); ideal for 8-1/2 x 11-inch documents
- 1/5-cut tab slots; includes adjustable clear plastic tabs and removable paper inserts for labeling
- Sturdy paper stock; scored bottom provides easy expandability
- Made of 10% recycled content; 10% post-consumer material; coated rod tips for smooth gliding
- Product Dimensions: 11.8 x 9.3 inches (LxH)
若要把旧邮件移到独立邮箱、减少主邮箱占用，需要确认账户是否启用了 Online Archive（经典 Outlook 和 Mac 版的名称）或 In-Place Archive（新版 Outlook 和网页版的名称）。它是独立于普通 Archive 文件夹的邮箱，不会因为点击普通 Archive 按钮而自动使用。组织管理员需要启用该邮箱并设置相关策略；能否手动移动邮件或自动移动，也取决于账户和组织配置。Microsoft：Exchange Online 中的 Online Archive 邮箱
Independent reader supportYour contribution helps us test, update, and keep practical guides available for everyone.AutoArchive 只适用于部分经典 Outlook 环境
经典 Outlook 的 AutoArchive 可按设定周期处理较旧项目，并允许配置存档运行频率、存储位置及项目存档前的时间。它是与普通 Archive 按钮不同的旧功能，可将旧邮件移入 .pst 文件。新版 Outlook for Windows 不提供 AutoArchive；Exchange 配置或组织保留策略也可能影响经典 Outlook 中该功能是否可用及其运行方式。Microsoft 将 Online Archive 列为企业环境中可用的替代方案，但是否能使用取决于组织配置。Microsoft：自动存档旧项目
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SortRax Plastic Hanging File Folders, 2" Expansion, Letter Size, Pastel
- 2" Expansion for Bulky Files: Opens to 2" to hold bulky, growing files in one place—no splitting one project across multiple folders. Great for tax records, medical files, contracts, and invoices
- Sturdy Plastic & Enclosed Sides: Made of tear-resistant, wipe-clean plastic that holds up to frequent handling. Fully enclosed sides help keep documents and small inserts secure, reducing slip-outs, loss, and edge wear
- Supports Weight—Just Expand and File: Pocket-style structure supports weight from the bottom—just expand and use, no inserts needed. Flexible, resilient sides expand smoothly without stiffness
- Find Files in Seconds: Insertable 1/5-Cut tabs and colorful labels make it easy to label and color-code. Spot categories at a glance in a packed cabinet—less flipping, faster access
- Perfect Fit for Letter: Letter-size with retractable hooks to fit most file cabinets; works with manila folders and subfolders for easy insert, pull, and refile
Rank #4
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12 Pack Hanging File Folders, Letter Size with 1/5-Cut Adjustable Tabs, 12 Selected Color - File Folder Organizer for Filing Cabinet Office Home, Designed for Bulky Files, Medical Charts
- Super Value Hanging Folders Set - Contains 12 capacity folders, 12 printable label sheets, and 12 clear plastic tabs and comes in 12 assorted primary colors to make color-coded filing categories. You can easily classify and quickly find documents according to different colors. Hanging folders can be repeatedly reused and is perfect for office hospitals and teachers.
- Keep Your Documents Tidy - Organize different types of files by color-coding for quick and easy identification with these hanging file folders; Use colored interior folders to prevent misfiling. Each box of folders has 1/5-cut adjustable tabs and a sheet of blank label inserts to create neat and professional customized files.
- Premium Quality - Made of premium, non-toxic, safe, and durable paper material. Super-strong hook rods keep hanging folders gliding on the rails so that folders stay on track, slide easily, and don't buckle. these color folders have paper made from recycled fiber offer brilliant color to brighten up your space.
- Expansion Design - 1" expansion for up to 200 sheets at once. 12 letter size hanging file folders that keep your papers neatly upright in desk drawers and file cabinets. Save time and money with our 12 value pack of legal size hanging file folders, which perfectly fits in legal-size file cabinet drawers.
- Widely Used - Our decorative file folders are designed for letter size paper, suitable for desk drawers, file cabinets or organizer boxes, and file carts in your office, home, and hospital, saving space and decorating at the same time. Our hanging file folders can be used for various documents and is perfect for traveling, warehouse, and coaching.
Rank #3
SHUTEX Extra Capacity Plastic Hanging File Folders,12 Pack,Letter, 6 Colors
- [PLASTIC HANGING FILE FOLDER] The file cabinet folders hanging is made of PP plastic, durable and tear resistant, not easily dirty, and has a longer usage time compared to paper materials
- [ACCORDIAN POCKET FILE FOLDERS] The shutex plastic hanging file folders come with a 2-inch expansion strips of plastic board to place into the bottom of the folder to make the flat edge, which makes them able to hold up to 500 sheets of letter size paper. Accordian pocket design can prevent file drops
- [STAY ORGANIZED] Our hanging file folders letter size can organize different types of files for quick and easy identification to keep your documents tidy. Simple to use and effective for keeping paperwork organized in the cabinet
- [INSERT FILE FOLDER TABS] Traditional plastic tabs, all clear, and paper inserts that you write on to identify the folder's contents. The tabs can be placed at various positions along the top of the hanging folder
- [SOLVES THE OVERFLOWING FILE PROBLEM] Provide 12 extra capacity folders with 12 plastic board supports，sufficient quantity designed for heavy duty bulky files, medical charts, letter Size
按目的选方法
- 只想把邮件从收件箱移开：使用当前版本的 Archive 按钮；手机上也可长按邮件或设置滑动操作。
- 在经典 Outlook 中快速处理邮件：邮件位于阅读窗格时可按 Backspace；需要批量操作时，可选中多封后点击 Archive。
- 想找到以前存档的邮件：在网页或桌面版搜索，或查看 Archive 文件夹；Gmail 和 Google Workspace 的手机账户则检查 All Mail。
- 想减少主邮箱空间占用：先确认是否有已启用的 Online/In-Place Archive 邮箱；普通 Archive 文件夹并不能实现这一点。
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