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1. Decide what the workshop should produce
Before building the board, define the outcome: for example, a set of ideas, a prioritized list, research findings, or agreed next steps. Arrange the workshop activities in the order participants will do them, so the board itself acts as the session’s route.
Create a FigJam file for the session. Figma describes FigJam as an online whiteboard for collaborative activities, including brainstorming, research, planning, and meetings. FigJam is available on any team or plan, according to Figma’s FigJam overview.
2. Build a board participants can follow
Use a separate, clearly labeled section for each activity. Add a brief instruction or prompt in each section, and keep the sequence easy to scan. Sections can group and move objects, hide content until it is needed, and provide links that take collaborators directly to a section. This makes it possible to reveal activities progressively rather than presenting the whole workshop at once. Figma explains these options in its meeting guide.
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- Read Before You Buy — No Video Output: These adapters support charging and USB 2.0 data transfer, but cannot transmit video signals. Except for standard USB webcams (which use USB data only), they are not compatible with HDMI/DisplayPort cables, video-capable USB-C hubs, or docking stations with video output.
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For instance, a board could progress from an opening prompt to individual idea generation, group discussion, prioritization, and a final area for decisions and actions. Choose sections that match the workshop’s actual purpose rather than adding steps the group does not need.
3. Orient participants before the first activity
At the start, show participants how to add sticky notes and use any reactions or cursor chat that the exercises rely on. Keep the orientation short and demonstrate the tools in the board itself. Figma’s meeting guide recommends introducing collaboration tools to participants who are new to FigJam.
Make the activity prompt explicit: explain what to add, where to add it, and how much time the group has. That gives participants a clear way to contribute without needing to guess how the board is meant to be used.
Rank #2
- 5-in-1 USB-C Hub: Experience comprehensive connectivity featuring a Power Delivery input, two USB-A 2.0 ports, a USB-A 3.0 port, and an HDMI port. (Note: The USB-C power delivery input port is only for connecting an external wall charger to power your laptop and cannot power peripheral devices.)
- 90W Pass-Through Charging: Achieve optimal charging with 90W pass-through power to your laptop, supported by a total input of 100W, with the hub reserving 10W for operational efficiency. (Note: Wall charger not included.)
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- 4K HDMI Display: Enhance your visual experience with a hub capable of delivering 4K resolution at 30Hz in both mirror and extend modes. Please note that this hub is compatible with MacBook (macOS 12 and newer), Windows 10 and 11, ChromeOS, and laptops equipped with DP Alt Mode and Power Delivery. Note: This device is not compatible with Linux.
- What You Get: Anker USB-C Hub (5-in-1, 4K HDMI), welcome guide, 18-month warranty, and our friendly customer service.
4. Guide attention and conversation
Use Spotlight when you need participants to follow the presenter’s view. Figma says viewers get a short opportunity to decline before they are moved to that view. Spotlight is supported on any team or plan, and anyone with view access can use it, according to the Spotlight guide.
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1Repair Windows errors before they cause bigger problems2Fix the driver behind crashes, sound loss and screen glitches3Clear out junk files and repair common Windows errorsFigJam also supports in-file audio for live conversation. Check that participants know how you plan to handle discussion—through audio, another meeting channel, or both—so the board remains focused on the activity rather than becoming the only source of session instructions.
Rank #3
- Sleek 7-in-1 USB-C Hub: Features an HDMI port, two USB-A 3.0 ports, and a USB-C data port, each providing 5Gbps transfer speeds. It also includes a USB-C PD input port for charging up to 100W and dual SD and TF card slots, all in a compact design.
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- Fast and Reliable 85W Charging: Offers high-capacity, speedy charging for laptops up to 85W, so you spend less time tethered to an outlet and more time being productive.
- What You Get: Anker USB-C Hub (7-in-1), welcome guide, 18-month warranty, and our friendly customer service.
5. Time-box activities with the shared timer
Use the FigJam timer to give an exercise a defined start and finish. Figma’s timer documentation says it can be set for up to 99 minutes and 59 seconds. There can be only one active timer per file.
The timer is shared rather than reserved for the facilitator: anyone with edit access can start, pause, add time, or stop it. Decide how the group will handle timer control before beginning, particularly if several participants have edit access. Timer use is available on any team or plan.
Rank #4
- Dual Converters, Infinite Potential：Includes 2× USB C male to USB A female adapters and 2× USB A male to USB C female adapters. Perfect for a wide range of uses—tablets with Bluetooth keyboards, expand USB ports on macbook, and more. Two different converters for all your daily needs
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- Please Note: To reach 10Gbps speed, keep the cable under 3.3 ft. For USB A Male to USB C adapters, try flipping the USB C connector. USB C Male to USB A adapters support bidirectional 10Gbps transfer within 3.3 ft
6. Use voting when the group needs to prioritize
Voting can help a group choose among ideas after brainstorming. Set the prompt and the number of votes each participant may cast before starting. Votes stay hidden from other collaborators until the session ends, when results are revealed.
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There are access requirements: only users on Professional, Education, Organization, and Enterprise teams can start a voting session, and participants need edit access. Visitors can vote in an Open session but cannot start it. Any user in the file can end the session. Check the current details in Figma’s voting guide before relying on voting for a workshop decision.
Best Value
- 5-in-1 Connectivity: Equipped with a 4K HDMI port, a 5 Gbps USB-C data port, two 5 Gbps USB-A ports, and a USB C 100W PD-IN port. Note: The USB C 100W PD-IN port supports only charging and does not support data transfer devices such as headphones or speakers.
- Powerful Pass-Through Charging: Supports up to 85W pass-through charging so you can power up your laptop while you use the hub. Note: Pass-through charging requires a charger (not included). Note: To achieve full power for iPad, we recommend using a 45W wall charger.
- Transfer Files in Seconds: Move files to and from your laptop at speeds of up to 5 Gbps via the USB-C and USB-A data ports. Note: The USB C 5Gbps Data port does not support video output.
- HD Display: Connect to the HDMI port to stream or mirror content to an external monitor in resolutions of up to 4K@30Hz. Note: The USB-C ports do not support video output.
- What You Get: Anker 332 USB-C Hub (5-in-1), welcome guide, our worry-free 18-month warranty, and friendly customer service.
7. Capture the outcome before participants leave
Reserve a final section for the workshop record. Organize the result into useful categories such as findings, decisions, and action items, then share the board or links to specific sections with the people who need them. Figma’s meeting guide recommends organizing meeting results into themes such as learnings, notes, and action items.
Make action items specific enough to use after the session: record the next task and its owner when that information has been agreed. Keep decisions distinct from open questions so readers can tell what the group settled and what remains unresolved.
8. Reuse a successful workshop board
FigJam templates provide pre-created content for new or existing boards. Anyone with edit access can use templates in a FigJam file. For a recurring workshop, a custom template can preserve the activity sequence and prompts so the next board needs less setup. See Figma’s template guide.
Publishing custom templates has plan and permission limits. Figma’s current help page says custom templates are available on paid plans; Professional plan users can publish up to five templates per team, and eligible organization members need edit access to publish. Confirm the current plan and permissions in your team before building a repeatable process around those limits.
Choose the facilitation tools for the activity
| Workshop need | FigJam approach | What to account for |
|---|---|---|
| Generate ideas | Open brainstorming in a dedicated section | Give participants a clear prompt and a place to contribute. |
| Lead a sequence of activities | Use labeled sections and Spotlight | Sections can reveal content progressively; viewers can decline a Spotlight request briefly. |
| Keep an exercise on pace | Use the shared timer | Any editor can control it; only one timer can be active per file, with a maximum duration of 99:59. |
| Choose between ideas | Run a voting session | The session starter and participants have different eligibility requirements, and votes are revealed when the session ends. |
| Run the same workshop again | Use or publish a template | Custom-template availability and publishing permissions depend on the plan and team access. |
Feature labels, controls, and plan rules can change. Check Figma’s current help pages if a particular control or permission is essential to your session.
Quick Recap
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