To compare catering quotes fairly, keep the menu, guest count, delivery address and arrival time the same, then compare the full itemized total—not just the food price or delivery fee. A delivery order may have a food minimum, taxes, service charges, equipment costs or staffing fees, and delivery does not automatically include buffet setup.
What to compare in every catering quote
Ask each caterer for a written quote based on the same event details. That makes it easier to see whether a lower headline price is offset by delivery, labor, equipment or other charges.
- Food selection and serving quantities for the same guest count.
- The minimum-spend amount and exactly what counts toward it.
- Delivery to the event address, including distance, access requirements and arrival window.
- Service format: pickup, drop-off, basic buffet setup, staffed buffet or live cooking.
- Equipment and disposables included, rented or charged separately.
- Food subtotal, delivery, taxes, service charge, gratuity, labor, setup, teardown and any return trip.
- Ordering deadline, payment and cancellation terms, and availability for the event date.
Ask for the total due and whether any amount is payable on the day. A free-delivery threshold does not establish that setup, staffing, equipment or service charges are also free.
What an order minimum means
A minimum is a vendor’s condition for accepting an order; it is not necessarily the amount you will pay in total. Check whether the threshold applies to food alone or includes other items, and whether taxes and delivery are excluded. Olive Garden states that its $100 delivery minimum is before tax. Wawa’s terms state a $300 minimum per delivery order, generally exclusive of taxes and delivery charges. Those are vendor-specific terms, not industry standards.
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If your food subtotal falls short, ask whether you can add menu items, switch to pickup or choose another service format. Confirm how the vendor calculates the minimum before adjusting the order.
Delivery fees and service charges are different line items
Vendors may set delivery charges as a flat fee, a percentage, a distance-based amount, a free-delivery threshold or a charge connected to setup. Compare the fee quoted for your address and order—not a headline rate detached from the event details.
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A service charge is not automatically a gratuity. Toast’s support documentation describes a configuration in which a charge can be assigned to the restaurant as an employer-kept service charge, or configured as mandatory gratuity assigned to the check owner. That is guidance about Toast’s software, not proof of how any particular caterer allocates a charge. Ask who receives each fee and what it covers. ezCater’s June 11, 2026 explainer also treats service fees, minimums, delivery charges and gratuity as separate concepts; do not treat a service fee as a tip unless the vendor’s terms expressly say so.
Choose a service option that matches the event
Pickup or self-collection
You collect the food. Confirm the pickup location and time, packaging, and whether choosing pickup changes the minimum or other fees. Renzo’s Catering says pickup avoids its delivery fee.
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Drop-off delivery
The caterer transports the food to the address, but the handoff can vary. Ask whether the driver brings the order inside, places it on a table or hands it over at the entrance.
Drop-off with basic setup
This may mean arranging trays for a self-serve buffet, but each caterer defines setup differently. Confirm whether tablecloths, serving utensils, chafers and fuel are included, and whether anyone stays to maintain the buffet.
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Staffed buffet or full service
Ask how many staff members are included, their paid hours, any minimum shift, and whether travel, setup, teardown or gratuity is charged separately. Staff may be offered separately from basic delivery.
Live cooking or BBQ
Confirm venue permissions, power or fuel needs, equipment, transport, setup and teardown, staffing, and timing. These requirements can change the quote substantially.
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Published vendor examples—not market averages
These examples illustrate different fee structures. They are vendors’ published terms, not representative national rates; confirm current terms and availability for your location and date.
| Vendor | Published example | What to note |
|---|---|---|
| Olive Garden (US) | $100 delivery minimum before tax; delivery fee of 10% up to $500, then 5% for each dollar thereafter. | Ordering by 5 p.m. for next-day delivery is stated; availability varies by location. A complimentary chafing kit is available on request with delivery. |
| Benny and Mary’s (Canada) | $35 local delivery fee below a $450 order threshold; local delivery is free at $450 and above. | The vendor lists drop-off catering, setup equipment, chafing equipment and on-site staff as distinct options. |
| Renzo’s Catering (US) | $300 food minimum; $35 base delivery fee plus $2 per mile beyond 10 miles. | Setup is included, and the page also states a 20% production and service charge. Pickup avoids the delivery fee. |
| Wawa (US) | $300 minimum per delivery order, generally excluding taxes and delivery charges; 15% delivery service charge, capped at $50 for orders totaling $500 or less. | Confirm how the minimum and charge apply to your specific order. |
| Orange Clove (Singapore) | Published examples use Singapore dollars and include GST. | The vendor distinguishes self-collection, drop-and-go and delivery with setup, with different minimums, charges and inclusions. Its terms and prices may change; do not compare its figures directly with US-dollar examples. |
| Mehfill | Published options include pickup, standard delivery with drop-off setup, servers charged by the hour, and live/BBQ service with a transport, setup, teardown and equipment fee. | Use the options to compare service scope; the cited material does not establish a general rate. |
No independent or representative national average for catering delivery fees or order minimums is established by these examples. Treat each amount as specific to that vendor’s published terms.
Questions to ask before booking
- What is the food subtotal, and what items count toward the minimum?
- What is the delivery charge for this exact address and arrival window?
- What does the driver do at delivery, and what setup is included?
- Are chafers, fuel, serving utensils, disposables and other equipment included or extra?
- What does each service charge cover, and who receives it? Is gratuity separate?
- Are staffing, teardown or an equipment return trip required, and how are they priced?
- What are the payment, cancellation and ordering-deadline terms?
Get the answers and the itemized total in writing, then reconfirm them for the event date. Location-specific availability and vendor terms can change.
Quick Recap
Product prices and availability are accurate as of the date/time indicated and are subject to change. Any price and availability information displayed on Amazon at the time of purchase will apply.
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