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Head-to-head · Time Management Apps

Routine vs Todoist

  • Updated Oct 2026
  • Both researched from official sources
  • 3 checks side by side
Higher score Routine #2 in Time Management Apps 9.2/10 Free plan Free plan✓ 2 of 5 features Visit Routine
Todoist #7 in Time Management Apps 8.7/10 Free plan Free plan✓ 2 of 5 features Visit Todoist

Routine leads on 0 checks, Todoist on 0, and 3 are even. Who comes out ahead on the 3 yes/no, price and count checks where we have data for both products. The editor score weighs everything else too.

Our verdict

  • Highest scoreRoutine · 9.2/10
  • Free planboth

Routine scores higher on our rubric for time management apps: 9.2 against 8.7 out of 10; our editors rank them #2 and #7.

Routine is the better fit for affordable cross-platform time blocking. Todoist is the better fit for low-cost everyday task management.

  • Routine fits best

    Affordable cross-platform time blocking

  • Todoist fits best

    Low-cost everyday task management

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Side by side

Feature Routine 9.2/10 Visit ↗ Todoist 8.7/10 Visit ↗
At a glance
Editor score 9.2 8.7
Ranking #2 in Time Management Apps #7 in Time Management Apps
Best for Affordable cross-platform time blocking Low-cost everyday task management
Pricing model Free plan + paid Free plan + paid
Starting price — —
Free plan ✓ ✓
Free trial — —
Deployment Cloud, Desktop, Mobile Cloud, Desktop, Mobile, Browser extension
Platforms Web, Windows, macOS, Linux, iOS, Android Web, Windows, macOS, Linux, iOS, Android, Chrome extension
Support Email, Community, Docs Docs
Compliance SOC 2, GDPR 2FA
Integrations 8 integrations 6 integrations
Built for Solo, Small business, Mid-market, Enterprise Solo, Small business, Mid-market, Enterprise
Features Routine 2/5 · Todoist 2/5
Time blocking Not checked yet Not checked yet
Calendar sync ✓ ✓
Recurring tasks ✓ ✓
Workload planning Not checked yet Not checked yet
Review reports Not checked yet Not checked yet
Specs
Task views Not checked yet Not checked yet
Supported platforms Not checked yet web, windows, macos, linux, ios, android, chrome_extension
Our review
Pros
  • Time blocking with bidirectional external calendar synchronization
  • Web, desktop, and mobile apps with offline access
  • AI assistant, voice commands, and meeting transcription
  • Free plan includes reminders, list and board layouts, and filter views
  • Recurring dates, subtasks, reminders, and multiple task layouts
  • Works across web, desktop, mobile, browser extension, and API
Cons
  • Advanced features require Personal, Professional, or higher plans
  • The workspace may be broader than needed for simple timers
  • Business and Enterprise features target team and organizational needs
  • Core scheduling depth is narrower than automatic time-blocking tools
  • The free Beginner plan is limited to 5 personal projects
  • Calendar synchronization is focused on Google Calendar and Outlook Calendar
Our verdict

Routine is a productivity and work-management application for individuals, freelancers, founders, and teams. It brings tasks, calendars, notes, projects, contacts, time blocking, integrations, and AI into one workspace. Users can plan…

Read the review →

Todoist is a task-management application for organizing personal and professional work. It suits individuals who need a structured way to manage projects, due dates, recurring tasks, reminders, subtasks, priorities, labels, and filters.…

Read the review →
  1. RoutineTime Management Apps 9.2Free plan
  2. TodoistTime Management Apps 8.7Free plan

Strengths and trade-offs

  • Routine — where it wins

    • Time blocking with bidirectional external calendar synchronization
    • Web, desktop, and mobile apps with offline access
    • AI assistant, voice commands, and meeting transcription

    Where it doesn't

    • Advanced features require Personal, Professional, or higher plans
    • The workspace may be broader than needed for simple timers
    • Business and Enterprise features target team and organizational needs

  • Todoist — where it wins

    • Free plan includes reminders, list and board layouts, and filter views
    • Recurring dates, subtasks, reminders, and multiple task layouts
    • Works across web, desktop, mobile, browser extension, and API

    Where it doesn't

    • Core scheduling depth is narrower than automatic time-blocking tools
    • The free Beginner plan is limited to 5 personal projects
    • Calendar synchronization is focused on Google Calendar and Outlook Calendar

More comparisons

All time management apps comparisons → · Full ranking →

Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026

Last updated · How we research and update