Head-to-head · Gym Staff Scheduling Software
Rosie vs ShiftCal
Rosie leads on 1 check, ShiftCal on 0, and 6 are even. Who comes out ahead on the 7 yes/no, price and count checks where we have data for both products. The editor score weighs everything else too.
Our verdict
- Highest scoreRosie · 8.5/10
- Free planboth
- Free trialboth
Rosie scores higher on our rubric for gym staff scheduling software: 8.5 against 8.3 out of 10; our editors rank them #10 and #12.
Rosie leads on staff limit: 75 staff versus 10 staff.
Rosie is the better fit for gyms scheduling qualified instructors. ShiftCal is the better fit for small multi-site gyms needing compliant rosters.
- Rosie fits best
Gyms scheduling qualified instructors
- ShiftCal fits best
Small multi-site gyms needing compliant rosters
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Side by side
| Feature | Rosie 8.5/10 Visit ↗ | ShiftCal 8.3/10 Visit ↗ |
|---|---|---|
| At a glance | ||
| Editor score | 8.5 | 8.3 |
| Ranking | #10 in Gym Staff Scheduling Software | #12 in Gym Staff Scheduling Software |
| Best for | Gyms scheduling qualified instructors | Small multi-site gyms needing compliant rosters |
| Pricing model | Free plan + paid | Free plan + paid |
| Starting price | $3.50/user/mo | €2.99/user/mo |
| Free plan | ✓ | ✓ |
| Free trial | 14 days | 14 days |
| Free trial length | 14 days · no card needed | 14 days · no card needed |
| Deployment | Cloud, Mobile | Cloud, Mobile |
| Platforms | Web, iOS, Android | Web, iOS, Android |
| Support | Email · 24/7 | |
| Built for | Small business, Mid-market | Small business, Mid-market, Enterprise |
| Features Rosie 5/5 · ShiftCal 5/5 | ||
| Availability management | ✓ | ✓ |
| Shift swaps | ✓ | ✓ |
| Trainer scheduling | ✓ | ✓ |
| Multi-location scheduling | ✓ | ✓ |
| Built-in time clock | ✓ | ✓ |
| Specs | ||
| Staff limit | 75 staff (best) | 10 staff |
| Our review | ||
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| Our verdict | Rosie is staff scheduling and rostering software for gyms, fitness studios, salons, and wellness centres. It covers class, personal-training, reception, and other shift scheduling, with AI-assisted schedule generation, instructor… Read the review → |
ShiftCal is cloud scheduling software for gyms and fitness businesses managing trainers, instructors, front-desk staff and multiple sites. It brings roster creation, availability rules, shift swaps, coverage requirements, absence requests… Read the review → |
Strengths and trade-offs
Rosie — where it wins
- Matches instructors to classes using qualifications and availability
- Supports multi-location schedules, leave, swaps, and time clocks
- Free plan plus CSV payroll export and Xero integration
Where it doesn't
- Free plan supports only one site
- Only Xero is listed as an integration
- Capacity is limited to 75 staff
ShiftCal — where it wins
- AI roster generation with availability, rest and labor-rule checks
- Multi-site scheduling with swaps, absences and class-shaped shifts
- GPS, kiosk and mobile clock-ins with payroll-ready exports
Where it doesn't
- The free plan is limited to 10 verified staff
- Crew includes a starter AI assistant rather than unlimited AI
- The feature set focuses on staffing, scheduling and time records
- Rosie8.5/10 · Free plan · 14-day trial
Rosie combines AI scheduling, qualification matching, time tracking, and payroll exports.
Visit RosieFull verdict → - ShiftCal8.3/10 · Free plan · 14-day trial
A gym-focused scheduler combining AI rosters, labor checks and time tracking.
Visit ShiftCalFull verdict →
All gym staff scheduling software comparisons → · Full ranking →
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
Last updated · How we research and update