Reftab vs xAssets ITAM

Reftab7.6Visit xAssets ITAM7.5Visit

Higher score Reftab #17 in IT Asset Management Software 7.6/10 Free plan · 14-day trial Free planFree trial✓ 4 of 4 features Visit Reftab

vs

xAssets ITAM #18 in IT Asset Management Software 7.5/10 Free plan Free plan✓ 4 of 4 features Visit xAssets

• Reftab fits best

  Small teams tracking hardware and SaaS

• xAssets ITAM fits best

  Small teams wanting free core ITAM

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Side by side

Feature	Reftab 7.6/10 Visit ↗	xAssets ITAM 7.5/10 Visit ↗
At a glance
Editor score	7.6	7.5
Ranking	#17 in IT Asset Management Software	#18 in IT Asset Management Software
Best for	Small teams tracking hardware and SaaS	Small teams wanting free core ITAM
Pricing model	Free plan + paid	Free plan + paid
Starting price	$9/user/yr	$60/user/mo
Free plan	✓	✓
Free trial	14 days	—
Deployment	Cloud, Mobile	Cloud, Self-hosted
Platforms	Web, iOS, Android	Web
Integrations	15 integrations	10 integrations
Features Reftab 4/4 · xAssets ITAM 4/4
Software license tracking	✓	✓
Contract tracking	✓	✓
Barcode scanning	✓	✓
Employee self-service	✓	✓
Specs
Asset limit	50 assets	1000 assets (best)
Deployment	Cloud	Hybrid
Our review
Pros	Free plan supports up to 50 assets with mobile and barcode tools Tracks assignments, licenses, usage, spend, renewals, and access reviews Supports requests, reservations, audits, maintenance, and approval workflows	Free Express Edition supports one user and up to 1,000 assets Covers discovery, licensing, contracts, audits, workflows, and self-service Supports hosted or on-premises deployment with REST API access
Cons	The Free plan is limited to 50 assets Hardware Asset Management costs $125 per month Contract tracking is less detailed than dedicated SaaS-management tools	Express Edition is limited to one free user Additional Express users cost $60 per month each Free coverage has limited platform scope and excludes some modules
Our verdict	Reftab is a cloud-based IT asset management platform for teams tracking hardware, software, users, and IT spend. It fits organizations that need one system for asset assignment, check-in and checkout, barcode and QR-code scanning, software… Read the review →	xAssets ITAM is a web-based IT asset management platform for organizations tracking infrastructure from procurement through disposal. It brings together hardware and software inventory, agent-based and agentless discovery, software license… Read the review →

Strengths and trade-offs

• Reftab — where it wins

  • Free plan supports up to 50 assets with mobile and barcode tools
  • Tracks assignments, licenses, usage, spend, renewals, and access reviews
  • Supports requests, reservations, audits, maintenance, and approval workflows

  Where it doesn't

  • The Free plan is limited to 50 assets
  • Hardware Asset Management costs $125 per month
  • Contract tracking is less detailed than dedicated SaaS-management tools

• xAssets ITAM — where it wins

  • Free Express Edition supports one user and up to 1,000 assets
  • Covers discovery, licensing, contracts, audits, workflows, and self-service
  • Supports hosted or on-premises deployment with REST API access

  Where it doesn't

  • Express Edition is limited to one free user
  • Additional Express users cost $60 per month each
  • Free coverage has limited platform scope and excludes some modules

• Reftab7.6/10 · Free plan · 14-day trial

  Flexible ITAM for small teams managing hardware, SaaS, licenses, and assignments.

  Visit ReftabFull verdict →
• xAssets ITAM7.5/10 · Free plan

  A capable free ITAM core for small teams, with costly extra users and narrower coverage.

  Visit xAssetsFull verdict →