Refapp vs RefNow

Refapp7.4Visit RefNow7.1Visit

Higher score Refapp #4 in Reference Check Software 7.4/10 Pricing on request · 14-day trial ✓ 5 of 5 features Visit Refapp

vs

RefNow #8 in Reference Check Software 7.1/10 14-day trial ✓ 5 of 5 features Visit RefNow

• Refapp fits best

  Recruiters using a broad ATS ecosystem

• RefNow fits best

  Teams needing reference checks plus compliance checks

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Side by side

Feature	Refapp 7.4/10 Visit ↗	RefNow 7.1/10 Visit ↗
At a glance
Editor score	7.4	7.1
Ranking	#4 in Reference Check Software	#8 in Reference Check Software
Best for	Recruiters using a broad ATS ecosystem	Teams needing reference checks plus compliance checks
Pricing model	Paid	Free plan + paid
Starting price	Not published	Not published
Free plan	—	Not published
Free trial	—	—
Free trial length	14 days · no card needed	14 days · no card needed
Deployment	Cloud	Cloud
Platforms	Web	Web
Support	Email, Phone, Docs	Email, Phone, Tickets, Docs
Compliance	GDPR, SSO/SAML, 2FA	GDPR, SSO/SAML
Integrations	20+ integrations	65+ integrations
Built for	Small business, Mid-market, Enterprise	Small business, Mid-market, Enterprise
Features Refapp 5/5 · RefNow 5/5
Automated reminders	✓	✓
Custom questionnaires	✓	✓
ATS integrations	✓	✓
Reporting dashboard	✓	✓
API access	✓	✓
Specs
Reference channels	Mixed	Mixed
Our review
Pros	15 named ATS integrations, including Greenhouse and Workday Email, SMS, automated reminders, and reference calls Benchmarking, fraud detection, permissions, and structured reports	Automated reminders, questionnaires, tracking, and audit trails Fraud detection, verification, and downloadable PDF reports HR, ATS, applicant-tracking, and Okta integrations
Cons	Paid pricing is usage-based and quote-led No free plan is listed Web-only platform	Access is limited to a web-based platform Credit-based product plans may require planning around usage Broader HR workflows depend on integrations and connected systems
Our verdict	Refapp is a cloud-based reference-checking platform for recruiters, staffing firms, public-sector organizations, and enterprise hiring teams. Checks can be launched from Refapp or an applicant tracking system, with responses collected… Read the review →	RefNow is a web-based reference-checking platform for HR teams, recruiters, and employers. It automates reference requests, reminders, questionnaire-based collection, fraud detection, reporting, and audit trails. References can be… Read the review →

Strengths and trade-offs

• Refapp — where it wins

  • 15 named ATS integrations, including Greenhouse and Workday
  • Email, SMS, automated reminders, and reference calls
  • Benchmarking, fraud detection, permissions, and structured reports

  Where it doesn't

  • Paid pricing is usage-based and quote-led
  • No free plan is listed
  • Web-only platform

• RefNow — where it wins

  • Automated reminders, questionnaires, tracking, and audit trails
  • Fraud detection, verification, and downloadable PDF reports
  • HR, ATS, applicant-tracking, and Okta integrations

  Where it doesn't

  • Access is limited to a web-based platform
  • Credit-based product plans may require planning around usage
  • Broader HR workflows depend on integrations and connected systems

• Refapp7.4/10 · Pricing on request · 14-day trial

  A broad reference-checking platform for ATS-connected recruiting teams.

  Visit RefappFull verdict →
• RefNow7.1/10 · 14-day trial

  RefNow combines automated references, compliance checks, reporting, and HR integrations.

  Visit RefNowFull verdict →