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Head-to-head · Document Control Software

QualiVault vs OnPolicy

  • Updated Oct 2026
  • Both researched from official sources
  • 7 checks side by side
Higher score QualiVault #3 in Document Control Software 9.0/10 Free plan Free plan✓ 5 of 6 features Visit QualiVault
OnPolicy #15 in Document Control Software 7.7/10 30-day trial Free trial✓ 6 of 6 features Visit OnPolicy

QualiVault leads on 1 check, OnPolicy on 0, and 6 are even. Who comes out ahead on the 7 yes/no, price and count checks where we have data for both products. The editor score weighs everything else too.

Our verdict

  • Highest scoreQualiVault · 9.0/10
  • Free planonly QualiVault
  • Free trialonly OnPolicy
  • Most featuresOnPolicy · 6 of 6

QualiVault scores higher on our rubric for document control software: 9.0 against 7.7 out of 10; our editors rank them #3 and #15.

QualiVault offers free plan; OnPolicy doesn't.

QualiVault is the better fit for small teams needing affordable compliant control. OnPolicy is the better fit for organizations managing policies and procedures.

  • QualiVault fits best

    Small teams needing affordable compliant control

  • OnPolicy fits best

    Organizations managing policies and procedures

Advertiser disclosure: iTechGuides is reader-supported. Vendors can pay for top positions in our rankings and for a place on other products' pages, and we may earn a commission when you click some links. Bought places stand at the number bought; this page and our disclosure say so. Paying vendors may get a fuller, more detailed review from our editors, and that review can change their score. How we rank.

Side by side

Feature QualiVault 9.0/10 Visit ↗ OnPolicy 7.7/10 Visit ↗
At a glance
Editor score 9.0 7.7
Ranking #3 in Document Control Software #15 in Document Control Software
Best for Small teams needing affordable compliant control Organizations managing policies and procedures
Pricing model Free plan + paid Paid
Starting price $9.99/mo $990/yr
Free plan ✓ (best) —
Free trial — 30 days
Deployment Cloud Cloud, Desktop
Platforms Web Web, Windows
Support Email, Live chat, Phone, Community Email, Phone, Docs
Built for Small business, Mid-market, Enterprise Small business, Mid-market
Features QualiVault 5/6 · OnPolicy 6/6
Revision history ✓ ✓
Approval workflows ✓ ✓
Audit trail ✓ ✓
Electronic signatures ✓ ✓
Role-based access ✓ ✓
Document expiry controls Not checked yet ✓ (best)
Our review
Pros
  • Perpetual free plan includes document control and audit trails
  • Part 11-compliant signatures, approvals, and tamper-evident audit trails
  • Paid tiers add reporting, training, supplier, and notification workflows
  • Version history, approvals, and controlled release in one workflow
  • Department- and user-level permissions support controlled access
  • Required reading, e-signatures, and audit trails support compliance work
Cons
  • Enterprise uses custom pricing instead of a published monthly rate
  • Role-based access control starts with the Plus plan
  • Training and supplier management are limited to the Pro plan
  • Annual pricing starts at $990, with no free plan
  • The listed platform options are web and Windows
  • The offering is centered on a single annual plan
Our verdict

QualiVault is a cloud document-control and quality-management system for medical-device, biotech, and pharmaceutical teams. It is aimed at startups and growing life-sciences organizations that need controlled versioning, review cycles,…

Read the review →

OnPolicy is a web-based document control system for organizations managing policies, procedures, work instructions, and forms. It is aimed at small-to-medium businesses and compliance-focused organizations that need more control than…

Read the review →
  1. QualiVaultDocument Control Software 9.0Free plan
  2. OnPolicyDocument Control Software 7.730-day trial

Strengths and trade-offs

  • QualiVault — where it wins

    • Perpetual free plan includes document control and audit trails
    • Part 11-compliant signatures, approvals, and tamper-evident audit trails
    • Paid tiers add reporting, training, supplier, and notification workflows

    Where it doesn't

    • Enterprise uses custom pricing instead of a published monthly rate
    • Role-based access control starts with the Plus plan
    • Training and supplier management are limited to the Pro plan

  • OnPolicy — where it wins

    • Version history, approvals, and controlled release in one workflow
    • Department- and user-level permissions support controlled access
    • Required reading, e-signatures, and audit trails support compliance work

    Where it doesn't

    • Annual pricing starts at $990, with no free plan
    • The listed platform options are web and Windows
    • The offering is centered on a single annual plan
  • QualiVault9.0/10 · Free plan

    Affordable document control with compliance workflows for growing life-sciences organizations.

    Visit QualiVaultFull verdict →
  • OnPolicy7.7/10 · 30-day trial

    A focused document-control system for approvals, compliance tracking, and audit visibility.

    Visit OnPolicyFull verdict →

More comparisons

All document control software comparisons → · Full ranking →

Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026

Last updated · How we research and update