OnPolicy
OnPolicy: A focused document-control system for approvals, compliance tracking, and audit visibility. Ranked #15 of 26 in Document Control Software by our editors (7.7/10); pricing: 30-day trial; best for organizations managing policies and procedures.
At a glance
- Editor score7.7 / 10
- Pricing30-day trial
- Best forOrganizations managing policies and procedures
- Free planNo
- Paid from$990/yr
- Approval workflowsYes
- Founded2008 · Belleville, Ontario, Canada
- Facts checked21 Sep 2026
Where it wins
- Version history, approvals, and controlled release in one workflow
- Department- and user-level permissions support controlled access
- Required reading, e-signatures, and audit trails support compliance work
Where it doesn't
- Annual pricing starts at $990, with no free plan
- The listed platform options are web and Windows
- The offering is centered on a single annual plan
Our verdict on OnPolicy
OnPolicy is a web-based document control system for organizations managing policies, procedures, work instructions, and forms. It is aimed at small-to-medium businesses and compliance-focused organizations that need more control than shared folders or basic document storage can provide. The product gives editors and administrators tools for document management, revision history, review, approval, release, permissions, and required reading. Employees can access released documents online, while administrators organize content by department and document type.
Pricing is straightforward: the Policy and Procedure Management Software plan costs $990 per year, billed annually, and includes document upload and management, version control, edit history, review and approval workflows, controlled release, access permissions, and required reading and compliance tracking. A 30-day trial is available. The plan also includes document search, categorized document trees, compliance and workflow reporting, activity logs, audit trails, and electronic signatures for required readings. Organizations comparing vendors should evaluate whether this annual structure fits their budgeting process and user-access needs.
OnPolicy’s strongest fit is controlled policy distribution. Required reading tracking, electronic signatures, department- and user-level permissions, and activity logs connect document publication with accountability. Search and categorized document trees help organize a growing policy library, while reporting supports compliance follow-up. The product should suit organizations that need a focused system for governed documents and repeatable approval processes. Teams seeking a broader collaboration suite, a free entry tier, or a different platform footprint may prefer an alternative. For policy-heavy operations, its concentrated feature set keeps attention on document control rather than general-purpose file sharing.
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OnPolicy pricing
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OnPolicy fact sheet
| Free plan | No |
|---|---|
| Paid from | $990/yr |
| Revision history | Yes |
| Approval workflows | Yes |
| Audit trail | Yes |
| Electronic signatures | Yes |
| Role-based access | Yes |
| Document expiry controls | Yes |
| Free trial | 30 days |
| Deployment | Cloud, Desktop |
| Platforms | Web, Windows |
| Support | Email, Phone, Docs |
| Built for | Small business, Mid-market (editorial estimate) |
| Pricing | 30-day trial (source) |
| Website | onpolicy.com |
| Facts checked | 21 Sep 2026 |
Alternatives to OnPolicy
- KetryxA broad document-control platform for regulated teams that need auditable traceability.9.4
- QMSdeskA controlled-document eQMS for regulated life-sciences teams with deep quality safeguards.9.2
- QualiVaultAffordable document control with compliance workflows for growing life-sciences organizations.9.0
See all OnPolicy alternatives →
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Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
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